General Assignment Report | PowerSchool Atrieve

The General Assignment Report lists either current or historical assignments and provides more detailed information than the Assignment Report. Some detail information includes subjects, subject levels and comment fields.

As Of Date

Enter a valid AS OF date in (YY)YYMMDD format. The system will read the assignment file and use this date to select all assignments current as of this date. Note: Entering a date in this field implies a report on current assignments as of this date. The next 2 prompts for start and end date will be bypassed.

Start Date

Enter valid start and end dates in (YY)YYMMDD format for the range of assignment start dates. All assignments with start date within and including the above dates will be considered for reporting.

End Date

Enter valid start and end dates in (YY)YYMMDD format for the range of assignment end dates. All assignments with end date within and including the above dates will be considered for reporting. By selecting the start and end dates, this report can include current and historical assignments.

Last Transfer

Enter valid start and end dates in (YY)YYMMDD format for the last transfer date range. Employees with last transfer date (on their demographics screen) within and including above dates will be considered for reporting.

Cont Hire

Enter valid start and end dates in (YY)YYMMDD format for the continuing hire date range. Employees with continuing hire date (on their demographics screen) within and including above dates will be considered for reporting.

Assigned Hrs/FTE

Enter the range of assigned hours or FTE to report on. Employees with total number of assigned hours or FTE (from eligible assignments) within the above specified range will be considered for reporting.

Units/Hours/FTE

Enter 'U' to display the FTE/hours amounts in the units they were entered in.
Enter 'F' if you want the system to convert the units entered into FTE.
Enter 'H' if you want the system to convert the units entered into hours.

Employee Categories

Enter up to 10 Employee Categories. Employees with matching Category codes will be considered for reporting. If no categories are entered, all employees will be considered for reporting.

Demo Bargaining Units

Enter up to 10 Employee Bargaining Units. Employees with matching Bargaining Units will be considered for reporting. If no bargaining units are entered, all employees will be considered for reporting.

Demo Departments

Enter up to 10 Employee Departments. Employees with matching Departments will be considered for reporting. If no departments are entered, all employees will be considered for reporting.

Demographic Locations

Enter up to 10 Location Codes. Employees that have matching Demographic Locations will be considered for reporting. If no locations are entered, all employees will be considered for reporting.

Demographic Positions

Enter up to 10 Position Codes. Employees that have matching Demographic Positions will be considered for reporting. If no positions are entered, all employees will be considered for reporting.

Assigned Positions

Enter up to 10 Positions. Employees that have eligible assignments with matching Positions will be considered for reporting. If no positions are entered, all assignments will be considered for reporting.

Assignment Types

Enter up to 10 Assignment Types. Employees that have eligible assignments with matching types will be considered for reporting. If no assignment types are entered, all assignments will be considered for reporting.

Assigned Loc Types

Enter up to 10 Location Types. Employees that have eligible assignments at locations with matching location types will be considered for reporting. If no location types are entered, all assignments will be considered for reporting.

Assigned Location

Enter up to 10 Location Codes. Employees that have eligible assignments at matching locations will be considered for reporting. If no locations are entered, all assignments will be considered for reporting.

Assigned Department

Enter up to 10 Department Codes. Employees that have eligible assignments with matching Departments will be considered for reporting. If no departments are entered, all assignments will be considered for reporting.

Assigned Subject

Enter up to 10 Subject Codes. Employees that have eligible assignments with matching subjects will be considered for reporting. If no subjects are entered, all assignments will be considered for reporting.

Assigned Level

Enter up to 10 Subject Level Codes. Employees that have eligible assignments with matching subject Levels will be considered for reporting. If no subject levels are entered, all assignments will be considered for reporting

Include Rep Emp

Enter 'Y' to include the replacement employee on this report.

Include Subs/Cas

Enter 'S' to consider all employees marked as eligible substitutes on their demographics screen for reporting.
Enter 'C' to consider all employees marked as eligible casuals on their demographics screen for reporting.
Enter 'B' to consider all eligible substitute and casual employees for reporting.

Include Leaves

Enter 'Y' to consider all eligible leave assignments along with other assignments for reporting.
Enter 'N' to exclude all leave assignments for the report.
Enter 'O' to consider only the eligible leave assignments for the report.

NOTE: The Assignment Type Code determines whether an assignment is a leave assignment.

Report Sort

Enter the letter representing the sort order for this report.

Letter	Sort Order
E	By Employee
L	By Location
P	By Position
S	By Position then continuing hire date
T	By Location Type

Employee Sort

Enter A to sort employees alphabetically by Name.
Enter N to sort employees numerically by Employee Number.

Print Subj/Com

Enter 'S' to print subject levels on the report.
Enter 'C' to print subject comments on the report.
Enter 'B' to print both subject levels and comments on the report.
If you enter 'N' after any of the above selections, the first line of the report is excluded. Removal of this line will improve readability of this report. The first line includes the following fields: original hire date, current hire date, continuing hire date, last transfer date and both phone numbers.

Employee Selection

Enter A to consider all employees for selection.
Enter S to enter selected employees individually.

Enter Number Of Employees To Randomly Select

Enter a positive number (generally around 10 to 30) to report on entered number of employees. Note that these employees will be selected randomly by the system.

Report Title

Enter appropriate title for the report.