Assignment Creation Process
The Assignment Creation Process will create assignments for the new year based on the current year's assignment information. This process is useful when you have groups of employees on yearly contracts. Current assignments can be selected by bargaining unit and schedule. The new start and end dates for next year's assignments will be prompted for. In addition, this process will allow you to:
create new salary records for selected employees (with and without creating new assignment records)
create new salary record and function line record for selected employees (with and without creating new assignment records)
Barg Unit
Enter the bargaining unit(s) this function is to process. Only the assignments with positions that have specified bargaining unit(s) will be included. At least one bargaining unit must be specified in order to run this process.
Contract Months
Enter the number of months for existing contract for this bargaining unit. Only assignments with the specified number of month's will be processed.
Start Date
Enter a valid new start date in (YY)YYMMDD format for selected assignments.
End Date
Enter a valid new end date in (YY)YYMMDD format for selected assignments. The end date must be after the start date.
Old Assignment Date Range To Process
Enter valid starting and ending dates in (YY)YYMMDD format for the current assignments to process. All assignments that are a) current within and including the dates specified and b) meeting the above criteria will be processed. Exceptions to this processing include assignments for terminated employees, open ended assignments (no end date) and leave assignments.
Preliminary/Final Run
Enter 'P' to run this process in preliminary mode. A preliminary run will create a report showing you the new assignments that will be created without actually creating them.
Enter 'F' to run this process in 'Final' mode. A final run will prepare a report of new assignments and will also create the assignments.
File Creation Option
Enter '1' to create new assignments with new salary records
Enter '2' to create new salary records only
Enter '3' to create new assignments, salary records and function lines
Enter '4' to create new salary records and function lines
Each time you run this process, your selection criteria will be saved and the next time you run this function your last values will be loaded up. This will help ensure that the results you verified during your preliminary run can be easily duplicated during your final run.
There are two buttons available to allow you to copy saved values for the previous run and clear all entered values. These buttons are enabled only when entering the value for first bargaining unit.
Copy Prev - Clicking on this button will load the values that were used for the previous run. This way, if you had a satisfactory preliminary run, then you can quickly recall all values for that run and submit the process to run in 'Final' mode.
Clear - Clicking on this button will clear all entered values in all fields. This will allow you to start fresh if you need to.