The Accumulation Of Months Report (FTE Included) will list employees who have accumulated requested number of months of assignment time during a specified time period. It is designed specifically to track temporary employees as to when they have accumulated enough time to be eligible for a continuing contract. As its name suggests, the calculation of months takes the FTE into account. For example, if an employee works for two months with an FTE of 0.5, then the accumulated time will be one month.
Employee Selection
-
The 6 prompts under the heading Employee Selection are used to select the employees to be reported.
Assignment As Of Date
-
Enter a valid date in (YY)YYMMDD format. Only employees with assignments that are current as of this date will be considered for reporting.
Employee Categories
-
Enter up to 10 Employee Categories. Employees with matching Category codes will be considered for reporting. If no categories are entered, all employees will be considered for reporting.
Assigned Positions
-
Enter up to 10 Positions. Employees that have eligible assignments with matching Positions will be considered for reporting. If no positions are entered, all assignments will be considered for reporting.
Assignment Types
-
Enter up to 10 Assignment Types. Employees that have eligible assignments with matching types will be considered for reporting. If no assignment types are entered, all assignments will be considered for reporting.
Assigned Location Types
-
Enter up to 10 Location Types. Employees that have eligible assignments at locations with matching location types will be considered for reporting. If no location types are entered, all assignments will be considered for reporting.
Assigned Locations
-
Enter up to 10 Location Codes. Employees that have eligible assignments at matching locations will be considered for reporting. If no locations are entered, all assignments will be considered for reporting.
Accumulation Selection
-
The following prompts determine what assignments (or portions of) to accumulate in the totaling of the assigned hours/FTE.
Date Range
-
Enter the date range as (YY)YYMMDD. The portion of selected assignments within this date range will be included in the hours/FTE accumulation.
Assigned Months
-
Enter the range of months for accumulated assigned hours/FTE total. Employees whose assigned months are between this range will b selected for reporting. To list only employees approaching 15 months enter a range of 13-16. This will list all employees with accumulated FTE between 13 and 16 months.
Cont/Temp/Both
-
Enter 'C' to include only continuing assignments in the accumulation.
-
Enter 'T' to include only temporary assignments in the accumulation.
-
Enter 'B' to include both continuing and temporary assignments.
-
NOTE: The Assignment Type Code determines whether an assignment is continuing or temporary.
Include Leave Asgns
-
Enter 'Y' to include leaves in the accumulation of months.
-
Enter 'N' to exclude leave assignments.
-
Enter 'O' to include only leave assignments in accumulation of months.
Assigned Positions
-
Enter up to 10 Positions. Employees that have eligible assignments with matching Positions will be considered for reporting. If no positions are entered, all assignments will be considered for reporting.
Days Per Month
-
The system counts the number of days between the starting and ending dates of the assignment(s) and then divides that number of days by this entered value to arrive at the number of months. Enter the average number of working days per month.
Exclude Sat/Sun
-
Enter 'Y' to exclude Saturdays and Sundays from the day count.
-
Enter 'N' to include Saturdays and Sundays in the day count.
Exclude Stats
-
Enter 'Y' to exclude statutory holidays from the day count.
-
Enter 'N' to include statutory holidays in the day count.
Exclude Teaching Holidays
-
Enter 'Y' to exclude teaching holidays from the day count.
-
Enter 'N' to include teaching holidays in the day count.
Max Months Per Year
-
Enter the maximum months that can be accumulated in a single year. If there is no maximum, then set this field to 12. The default is 10, assuming you are going to be reporting on teachers who work 10 months.
Year Start
-
If working with teachers, enter the month and day of the beginning of the school year. If unsure, accept the default of '0701'.
Report/Merge
-
Enter R to prepare a report of selected employees/assignments.
-
Enter M to prepare a data file with report fields. This file can be used by other applications.
Report Sort
-
Enter 'E' to sort this report by employee.
-
Enter 'M' to sort by the accumulated number of months.
Employee Sort
-
Enter A to sort employees alphabetically by Name.
-
Enter N to sort employees numerically by Employee Number.
Employee Selection
-
Enter A to consider all employees for selection.
-
Enter S to enter selected employees individually.