Warehouse Requisition Entry

The Warehouse Requisition Entry program allows users to create requisitions for inventoried warehouse stock items. This program can function locally within the warehouse or remotely from user locations. Requisition line items are validated for sufficient stock on hand if #3 - Requisition Out Of Stock Warning (in the WIS Master Profile) is set to 'Y'. General ledger account budget checking is available if #4 - Requisition Over Budget Warning (in the WIS Master Profile) is set to 'Y'. PST tax collectible processing is supported if the appropriate options are set up in the User Database and Commodity Code Database. An automatic requisition number will be created by the system during output. The current period will be located by the system based on the current date and the warehouse period start and end dates defined in the WIS calendar database. The period displays in the upper left corner of the screen. Use your cursor keys to move from field to field.

Reference

Enter a reference number. The reference number is mandatory and can be anything that will help users identify the requisition at a later date (ie. packing slip number).
If you enter a reference number that already exists, the program will display a warning but allow you to continue.
Entry of a blank reference number will exit the program.
NOTE: The reference number and requisition number are two completely separate fields used to identify a warehouse requisition. The system automatically generates a unique requisition number during output.

User

Enter the number of the user ordering the goods. The user number must be a valid user from the WIS User Database. Use lookup to select from valid users. The user name displays at the bottom of the screen.

Warehouse

Enter the warehouse from which you are ordering the goods. The warehouse number must be a valid warehouse in the Warehouse Database. Use lookup to select from a list of valid warehouses. The master warehouse from the WIS Master Profile option #2 - Master Warehouse will be displayed as the default. The warehouse name will be displayed at the bottom of the screen.

Attention

Enter the name of the person who should receive the goods when they are issued. This field is optional; however, it will display on the packing slip with the other shipping information. The maximum field length is 30 characters (only 10 display on the screen). If you need to enter more than 10 characters, press <INSERT> and enter your information. An asterisk will display at the end of the attention line to identify that more information exists.
Enter the requisition information for each stock item. Use your cursor to move from field to field. The stock description for the current line will display in the window at the bottom of the screen. A running total of the quantity and amount ordered will display above the description window.

Quantity

Enter the quantity of the stock you wish to order. The quantity must be positive. Entry of a blank quantity will terminate entry and display the Warehouse Requisition Entry Menu.

Stock

Enter the inventoried stock item to be ordered. Use lookup to locate a stock item by stock description. The stock description will display in the window at the bottom of the screen. The current issue price for the stock item will display in the price field. If for some reason the issue price for this stock item is negative you will be restricted from ordering the item until the problem has been rectified.
If WIS Master Profile option #3 - Requisition Out Of Stock Warning is set to 'Y' and the balance on hand for the stock item is less than the quantity ordered, a window will appear displaying the current balance for the stock item and the Out Of Stock Menu will be displayed.

Out Of Stock Menu

Ignore Enter 'I' to ignore this out of stock condition and order the stock item anyway. By the time the requisition is issued there may be enough stock on hand. You will have the option at that point to backorder or cancel.
Modify Enter 'M' to modify the quantity ordered or stock number for this requisition line.
Cancel Enter 'C' to cancel the requisition line.

Note: The default is 'ignore'. This default can be user defined with the use of a symbol: TSC$ REQ_NOSTOCK_DEF

If equal to 'M', modify will be the default. If equal to 'C' cancel will be the default.
If the stock item entered is PST exempt (the stock record has no PST tax code specified in its tax code field) and the commodity code related to the stock item has a PST tax code specified in the Commodity Code Database it would indicate that a PST tax collectible condition exists. This means that depending on usage, some users may have to pay PST for this item when it is issued. The program will display a prompt for PST Tax Collectible. The default for this prompt will be based on the PST tax collectible field defined for the user in the User Database. You have the option to override the default. If the PST tax collectible condition is true, the issue price will be recalculated to include PST. When the goods are issued, a PST tax collectible invoice will be created for the PST amount charged to the warehouse inventory GL account defined in the Warehouse Database.

G/L Account

Enter the GL account number to which the requisition amount is to be charged. The user GL account from the User Database displays as the default. If the commodity code related to the stock item has a commodity general ledger account with wildcard (%) characters, the default account will be a combination of the user GL account and the commodity GL account (Refer to the Commodity Code Database instructions for further information). The description of the GL account will display at the bottom of the screen.
If BAS Master Profile option #5 - Security Management is set to 'Y', the GL account will be verified against the security system. A restricted account message will appear if you are unauthorized to access the GL account and you will be forced to enter a different GL account.
If WIS Master Profile option #4 - Requisition Over Budget Warning is set to 'Y' and the amount ordered exceeds the budget for the general ledger account entered, an over budget message will appear and the Over Budget Menu will be displayed.

Over Budget Menu

Cancel Enter 'C' to cancel the entire requisition line entered.
Modify Enter 'M' to enter a different GL account, stock number, or quantity.

Warehouse Requisition Entry Menu

Accept Enter 'A' to save the requisition entered. The program will display a message as it updates the related files. The automatic requisition number created will display and you will proceed to the reference prompt.
The Following Transactions Occur When 'A'ccept Is Selected:
Cancel Enter 'C' to cancel the requisition entered. You will proceed to the reference prompt.
Insert Enter 'I' to enter another requisition line above the line highlighted. Modify Enter 'M' to modify the fields related to the line currently highlighted. Delete Enter 'D' to delete the requisition line currently highlighted.
Header Enter 'H' to access the header fields. The 'References' and 'Attention fields can be modified.