Adjustments Entry
The Adjustments Entry program allows you to adjust the inventory balance for stock items. This program should only be used to adjust inventory in situations the other data
entry programs can not support (ie. do not use this module for receiving, issuing, or returning goods, or initializing new stock). An example of an acceptable adjustment would be if stock item is destroyed or slippage is recognized and a physical count is not scheduled in the near future. A batch number will be created automatically by the system based on the current date and the warehouse period start and end dates defined in the WIS calendar database. The batch type code will come from the Adjustment Batch Type Code (WIS Master Profile option #9). The batch number created will be displayed in the upper left corner of the screen. Use your cursor keys to move from field to field.
Adjustment
Enter a unique adjustment number. An automatic adjustment number is provided by the system as a default if Adjustment Transaction Auto Number (WIS Master Profile option #12) is set to 'Y'. Accept the default or enter your own adjustment number.
User
Entry of a blank adjustment number will exit the program.
Enter the user number related to the adjustment. The user number must be a valid user from the WIS User Database. Use lookup to select from valid users. The user name will be displayed at the bottom of the screen.
Warehouse
Enter the warehouse related to the inventory balance adjustment. The warehouse number must be a valid warehouse in the Warehouse Database. Use lookup to select from valid warehouses. The master warehouse from the WIS Master Profile option #2 - Master Warehouse will display as the default. The warehouse name displays at the bottom of the screen.
Enter the inventory balance adjustment for each stock item. Use your cursor keys to move from field to field. The stock description for the current line will display in the window at the bottom of the screen. A running total of the quantity and amount adjusted will be displayed above the description window.
Quantity
Enter the adjustment quantity. A positive quantity represents an increase in inventory and a negative quantity represents a decrease in inventory.
Entry of a zero quantity represents a change in the inventory adjustment amount but no change to the inventory adjustment quantity balance.
Entering a blank quantity will terminate entry and display the Adjustments Entry Menu.
Stock
Enter the stock item to adjust. Use lookup to locate a stock item by stock description. The stock description will display in the window at the bottom of the screen. If you are entering a negative adjustment, the adjustment quantity cannot exceed the balance on hand for the stock item. You may enter inventoried or non-inventoried stock items.
G/L Account
Enter the GL account number to which the adjustment amount is to be charged. The user GL account from the User Database will display as the default. The description of the GL account will be displayed at the bottom of the screen.
If BAS Master Profile option #5 - Security Management is set to 'Y', the GL account will be verified against the security system. A restricted account message will appear if you are unauthorized to access the GL account and you will be forced to enter a different general ledger account.
Adjustments Entry Menu
Accept Enter 'A' to save the adjustments entered. The program will display a message as it updates the related files. You will proceed to the adjustment number prompt.
The Following Transactions Occur When 'A'ccept Is Selected:
Cancel Enter 'C' if you do not wish to save the adjustments entered. You will proceed to the adjustment prompt.
Insert Enter 'I' to enter another adjustment line above the line currently highlighted.
Modify Enter 'M' to modify the fields related to the line currently highlighted. Delete Enter 'D' to delete the adjustment line currently highlighted.