Daily Stock Issue

The Daily Stock Issue program allows users to create requisitions for inventoried warehouse stock items and then issue the goods online at the completion of each individual requisition line. All requisition lines related to the 'over the counter' issues of stock items should be entered on the same requisition. General ledger account budget checking is available if WIS Master Profile option #4 - Requisition Over Budget Warning is set to 'Y'. PST tax collectible processing is supported if the appropriate options are set up in the User Database and Commodity Code Database. An automatic requisition number will be created by the system during output and the program is capable of printing an online pack slip if WIS Master Profile option #10 - Pack Slip Print Device is set up. A batch number will be created automatically by the system based on the current date and the warehouse period start and end dates defined in the WIS calendar database. The batch type code will come from the WIS master profile option #6 - Daily Stock Issue Batch Type Code. The batch number created will be displayed in the upper left corner of the screen. Use your cursor keys to move from field to field.

Reference

Enter a reference number. The reference number is mandatory and can be anything that will help the user identify the requisition at a later date (ie. packing slip number). If you enter a reference number that already exists, the program will display a warning but allow you to continue.
Entry of a blank reference number will exit the program.

User

Note: The reference number and requisition number are two completely separate fields used to identify a warehouse requisition. The system automatically generates a unique requisition number during output.
Enter the number of the user ordering the goods. The user number must be a valid user from the WIS User Database. Use lookup to select from a list of valid users. The user name will be displayed at the bottom of the screen.

Warehouse

Enter the warehouse issuing the goods. The warehouse number must be a valid warehouse in the Warehouse Database. Use lookup to select from valid warehouses. The master warehouse from the WIS Master Profile option #2 - Master Warehouse displays as the default. The warehouse name displays at the bottom of the screen.

Attention

Enter the name of the person rece1v1ng the issued goods. This field is optional; however, it will be displayed on the packing slip with the other shipping information. The maximum field length is 30 characters, but only 10 display on the screen. If you need to enter more than 10 characters, click on Insert and enter your information. An asterisk will display at the end of the attention line to identify that more information exists.
If WIS Master Profile option #10 - Pack Slip Print Device is set up, the program will display a window asking if you wish to print a packing slip online. If you enter 'Y', the program will prompt you for any miscellaneous packing slip notes to print at the bottom of the packing slip. Use lookup to select from standard packing slip notes.
Enter the requisition information for each stock item. Use the cursor to move from field to field. The stock description for the current line will display in the window at the bottom of the screen. A running total of the quantity and amount issued will be displayed above the description window.

REFERENCE 5478 WAREHOUSE 0000

USER 012 ATTENTION : JOHN

Quantity

Enter the quantity of the stock you wish to issue. The quantity must be positive.
Entry of a blank quantity will terminate entry. The automatic requisition number created will display. If you chose to print on online packing slip, a message will display as the packing slip prints. You will proceed to the reference prompt.

Stock

Enter the inventoried stock item you wish to order. Use lookup to locate a stock item by stock description. The stock description will display in the window at the bottom of the screen. The current issue price for the stock item including any user markup defined in the User Database will display in the price field. If for some reason the price for this stock item is negative you will be restricted from ordering the item until the problem has been rectified. If the balance on hand for the stock item is less than the quantity ordered, a window will appear displaying the current balance for the stock item and the Out Of Stock Menu will be displayed.

Out Of Stock Menu

Modify Enter 'M' to modify the quantity ordered or stock number for this requisition line.
Cancel Enter 'C' to cancel the requisition line.

If the stock item entered is PST exempt (the stock record has no PST tax code specified in its tax code field) and the commodity code related to the stock item has a PST tax code specified in the Commodity Code Database it would indicate that a PST tax collectible condition exists. This means that depending on usage, some users may have to pay PST for this item when it is issued. The program displays a prompt for PST Tax Collectible. The default for this prompt will be based on the PST tax collectible field defined for the user in the User Database. You have the option to override the default. If the PST tax collectible condition is true, the issue price will be recalculated to include PST. When the goods are issued, a PST tax collectible invoice will be created for the PST amount charged to the warehouse inventory GL account defined in the Warehouse Database.

G/L Account

Enter the GL account number to which the requisition amount is to be charged. The user GL account from the User Database will display as the default. If the commodity code related to the stock item has a commodity GL account with wildcard (%) characters, the default account will be a combination of the user GL account and the commodity GL account (Refer to the Commodity Code Database instructions for further information). The description of the GL account will be displayed at the bottom of the screen.
If BAS Master Profile option #5 - Security Management is set to 'Y', the GL account will be verified against the security system. A restricted account message will appear if you are unauthorized to access the GL account and you will be forced to enter a different GL account.
If WIS Master Profile option #4 - Requisition Over Budget Warning is set to 'Y' and the amount ordered exceeds the budget for the GL account entered, an over budget message will appear and the Over Budget Menu will be displayed.

Over Budget Menu

Cancel Enter 'C' to cancel the entire requisition line entered.
Modify Enter 'M' to enter a different GL account, stock number, or quantity.

Once a valid GL account number has been entered, the program will display a message as it updates the related files. You will proceed to the next requisition line and continue your entry.