Complete Requisition Entry

The Complete Requisition Entry program allows users to create requisitions for inventoried warehouse stock items and then issue the goods in a one step operation. If WIS Master Profile option #13 - Complete Requisition Back orders is set to 'Y', you will be able to create back orders for goods that have insufficient stock on hand to fill the order. General ledger account budget checking is available if WIS Master Profile option #4 - Requisition Over Budget Warning is set to 'Y'. PST tax collectible processing is supported if the appropriate options are set up in the User Database and Commodity Code Database. An automatic requisition number will be created by the system during output and the program is capable of printing an online pack slip if WIS Master Profile option #10

• Pack Slip Print Device is set up. A batch number will be created automatically by the system based on the current date and the warehouse period start and end dates defined in the WIS calendar database. The batch type code will come from the WIS master profile option #7 - Issue Batch Type Code. The batch number created will be displayed in the upper left corner of the screen. Use your cursor keys to move from field to field.

Reference

• Enter a reference number. The reference number is mandatory and can be anything to the user identify the requisition at a later date (ie. packing slip number). If you enter a reference number that already exists, the program will display a warning but allow you to continue.

• Entry of a blank reference number will exit the program.

User

• Note: The reference number and requisition number are two completely separate fields used to identify a warehouse requisition. The system automatically generates a unique requisition number during output.

• Enter the number of the user ordering the goods. The user number must be a valid user from the WIS User Database. Use lookup to select from a list of valid users. The user name will be displayed at the bottom of the screen.

Warehouse

• Enter the warehouse issuing the goods. The warehouse number must be a valid warehouse in the Warehouse Database. Use lookup to select from valid warehouses. The master warehouse from the WIS Master Profile option #2 - Master Warehouse will display as the default. The warehouse name displays at the bottom of the screen.

Attention

• Enter the name of the person rece1v1ng the issued goods. This field is optional; however, it will display on the packing slip with the other shipping information. The maximum field length is 30 characters, but only 10 display on the screen. If you need to enter more than 10 characters, Click on Insert and enter your information. An asterisk will display at the end of the attention line to identify that more information exists.

• Enter the requisition information for each stock item. Use your cursor keys to move from field to field. The stock description for the current line will display in the window at the bottom of the screen. A running total of the quantity and amount ordered will be displayed above the description window.

REFERENCE 9876 WAREHOUSE 0000

USER 056 ATTENTION : JACK

Quantity

• Enter the quantity of the stock you wish to order. The quantity must be positive.

• Entry of a blank quantity will terminate entry and display the Complete Requisition Entry Menu.

Stock

• Enter the inventoried stock item you wish to order. Use lookup to locate a stock item by stock description. The stock description will display in the window at the bottom of the screen. The current issue price for the stock item including any user markup defined in the User Database will be displayed in the price field. If for some reason the price for this stock item is negative you will be restricted from ordering the item until the problem has been rectified. If the balance on hand for the stock item is less than the quantity ordered, a window displays the current balance for the stock item and the Out Of Stock Menu will be displayed.

Out Of Stock Menu

• Back order Enter 'B' to create a back order for the remainder of the stock ordered. This back order can be filled at a later date during a pick run or through Warehouse Issues Entry. This option will only appear if WIS Master Profile option #13 - Complete Requisition Back orders is set to 'Y'.

• Modify Enter 'M' to modify the quantity ordered or stock number. Cancel Enter 'C' to cancel the requisition line.

• If the stock item entered is PST exempt (the stock record has no PST tax code specified in its tax code field) and the commodity code related to the stock item has a PST tax code specified in the Commodity Code Database it would indicate that a PST tax collectible condition exists. This means that depending on usage, some users may have to pay PAST for this item when it is issued. The program will display a prompt for PST Tax Collectible. The default for this prompt will be based on the PST tax collectible field defined for the user in the User Database. You have the option to override the default. If the PST tax collectible condition is true, the issue price will be recalculated to include PST. When the goods are issued, a PST tax collectible invoice will be created for the PST amount charged to the warehouse inventory GL account defined in the Warehouse Database.

G/L Account

• Enter the GL account number to which the requisition amount is to be charged. The user GL account from the User Database will display as the default. If the commodity code related to the stock item has a commodity GL account with wildcard (%) characters, the default account will be a combination of the user GL account and the commodity GL account (Refer to the Commodity Code Database instructions for further information). The description of the GL account will display at the bottom of the screen.

• If BAS Master Profile option #5 - Security Management is set to 'Y', the GL account will be verified against the security system. A restricted account message will appear if you are unauthorized to access the GL account and you will be forced to enter a different GL account.

• If WIS Master Profile option #4 - Requisition Over Budget Warning is set to 'Y' and the amount ordered exceeds the budget for the GL account entered, an over budget message will appear and the Over Budget Menu will display.

Over Budget Menu

• Cancel Enter 'C' to cancel the entire requisition line entered.

• Modify Enter 'M' to enter a different GL account, stock number, or quantity.

Warehouse Complete Requisition Entry Menu

• Accept Enter 'A' if you wish to save the requisition and issue the goods entered.
  If WIS Master Profile Option #1O-Pack SUP Print Device Is Set Up, The Following Will Display:
  I Print Packing Slip? Online Register Never

• Online Enter 'O' to print the packing slip to the online print device. This option will only be available if WIS Master Profile option #10 is set up. The program will display a message as the packing slip prints. The packing slip will automatically be saved to the register.

• Register Enter 'R' to save the packing slip to the register for printing at a later time. The program will display a message as it updates the register.

• Never Enter 'N' if you will never require a hard copy printout of the packing slip created. The packing slip will not be saved to the register and there will be no way to reprint it in the future.

If you select Online or Register, the program will prompt you for any miscellaneous packing slip notes to print at the bottom of the packing slip. Use lookup to select from a list of standard packing slip notes. A message will be displayed as the related files are updated. Due to multiple users accessing the WIS system, the balance on hand may fall below the ordered quantity during output. If this occurs and WIS Master Profile #13 - Complete Requisition Back orders is set to 'Y', the remainder will automatically be put on back order. If WIS Master Profile #13 is set to 'N' (no back orders - fill or kill processing), a window will appear asking if you wish to cancel the requisition line or modify the quantity.

Enter your response and the program will continue processing the rest of the lines. The automatic requisition number created will display and you will proceed to the reference prompt.

The following transactions occur when 'A'ccept is selected:

• Enter 'C' if you do not wish to save the requisition entered. You will proceed to the reference prompt.

• Enter 'I' to enter another requisition line above the line highlighted.

• Enter 'M' to modify the fields related to the line highlighted by the cursor. Enter 'D' to delete the requisition line highlighted by the cursor.