The Absence Report With Dispatches will list all absences meeting your selection criteria as well as any dispatches attached to the selected absences. This report differs from all other absence reports in that it shows both the absence and dispatch time amounts.
This report displays the following information:
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Date
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Absent employee
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Time away
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Cost centre
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General Ledger Account
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School
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Absence code
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Replacement employee
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Time worked and area.
Selection by date, absence code, employee category, area, location type, location, cost centre and GL Account let you specify information to meet your personnel management needs.
Report Profile
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This prompt will allow you to select from a pre-defined list of report formats. If you select one, all the prompts on the screen are immediately filled and the cursor will move to the Field To Change prompt. If you want to prepare this report with specific selection criteria for this run, press <Enter> to move to the next field. Pre-defined reports are created in the Report Selection Criteria Profile.
Date
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Enter the date range for the absences you want to select for the report. Enter the date in (YY)YYMMDD format.
Absence Codes
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Enter up to 10 absence codes. If no absence codes are entered, absences will be considered for reporting regardless of absence code.
Employee Categories
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Enter up to 10 Employee Categories. Employees matching the entered categories will be considered for reporting. If no categories are entered, all employees will be considered for reporting.
Absence Areas
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Enter up to 10 area codes. If no area codes are entered, absences will be considered for reporting regardless of area code.
Absence Location Types
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Enter up to 10 Absence locations. Absences for location types that match the entered location types will be considered for reporting. If no location types are entered, all absences will be considered for reporting.
Absence Locations
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Enter up to 10 Absence locations. Absence Locations matching the entered locations will be considered for reporting. If no locations are entered, all absences will be considered for reporting.
Absence Positions
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Enter up to 10 Absence positions. Absence Positions matching the entered positions will be considered for reporting. If no positions are entered, all absences will be considered for reporting.
Position Subjects
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Enter up to 10 subject codes. Only those absences with positions having the specified subjects will be selected. If no subjects are entered, all absences will be considered for reporting.
Cost Centres
To select absences by cost centre enter up to 10 cost centres. If no cost centres are entered, all absences will be considered for reporting.
GL Accounts
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To select absences by GL account code, enter up to 10 GL account codes. If no GL account codes are entered, all absences will be considered for reporting.
Absence Types
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Enter up to 10 Absence types. Absence types matching the entered types will be considered for reporting. If no absence types are entered, all absences will be considered for reporting.
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Enter 'A' to select absences only.
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Enter 'S' to select short term leaves only.
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Enter 'L' to select long term leaves only.
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Enter 'V' to select vacation absences only.
Rep/Merge
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Enter 'R' to prepare the report for selected absences.
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Enter 'M' to prepare a data file with report fields to be used by other applications.
Merge Profile
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Enter a Merge Profile for report data to be extracted. This prompt is active if REP/MERGE is set to 'M'.
Report Sort
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Answer the prompt to sort the report in one of the following sequence:
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Code |
Description |
|---|---|
|
0 |
Employee And Date |
|
1 |
Area, Location, Date and Employee |
|
2 |
Location, Date And Employee |
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3 |
Cost Centre, Employee And Date |
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4 |
GL, Employee And Date |
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5 |
Location, Employee And Date |
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6 |
Location, Employee And Date (with page break) |
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7 |
Category, Employee And Date (with page break) |
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8 |
Area, Employee And Date (with page break) |
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9 |
Absence Code, Employee And Date (with page break) |
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L |
Location, Date, And Employee (with page break) |
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R |
Replacement Employee And Date |
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P
|
Employee And Date (with page break)
|
|
Z |
Employee And Date (with page break) Format 2 |
Employee Sort
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Enter A to sort employees alphabetically by Name.
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Enter N to sort employees numerically by Employee Number.
Employee Selection
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Enter A to consider all employees for selection.
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Enter S to enter selected employees individually.
Report Title
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Enter the title for the report. This will appear on every page header of the report.
Replace GL With Comment
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Enter 'Y' to display the absence comment instead of the GL information.
Double Space
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Enter 'Y' to leave a blank line in between employees.
Include Tentative Dis
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Enter 'Y' to include tentative dispatches on this report.
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Enter 'N' to exclude tentative dispatches from this report.
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Enter 'O' to include ONLY tentative dispatches on this report.
Include Confirmation
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Enter 'Y' to display the following confirmation at the end of each printed page:
Confirmation Message
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Enter a customized message to appear at the bottom of each confirmation section.