Absence System - Absence Report

The Absence Report will report on all absences based on the dates and criteria specified. For each employee, the report will display the absence date and code, starting and ending time of the absence, position code, location where the employee works, replacement employee and the total hours/FTE the employee works. If any open ended absences are found, an 'O' will appear under the NTS column on the report.

Detail Date

Enter the start and end dates to report absence details (YYMMDD or YYYYMMDD). Any absences within and including the specified dates will be included. To report on absences for just one day, specify the same date in the from and to fields. Press <Enter> to accept the default detail date ranges to select all absences.

Start Date

Enter the start and end date range (YYMMDD or YYYYMMDD) for the absence start date. This will select any absences that have a start date on or within the date specified range . Press <Enter> to accept the default start ranges and select all absences.

End Date

Enter the start and end date range (YYMMDD or YYYYMMDD) for the absence end date. This will select any absences that have an end date on or within the specified date range. To report only on open ended absences, leave the from and to ranges blank. Press <Enter> to accept the default end date range. This will select all absences.

Timestamp

Enter the start and end date and time ranges to select absence records based on absence entry timestamp. Enter the timestamp as (YYYYMMDDHHMMSS). YYYY=YEAR MM=MONTH DD=DAY HH=HOUR MM=MINUTE SS=SECOND. Each time an absence is entered, a timestamp is created for that record to indicate the date and time of entry.

Absent Days/Hours

Enter a range of absent days/hours to report. Only absences that fall within the range of specified days/hours will be reported. Press <Enter> to accept the default for from and to values to select all absences regardless of the days/hours.

Absence Location Types

Enter up to 10 location Types. Absence Location Types matching the entered locations will be considered for reporting. If no location types are entered, all absences will be considered for reporting.

Employee Categories

Enter up to 10 Employee Categories. Employees matching the entered categories will be considered for reporting. If no categories are entered, all employees will be considered for reporting.

Demo Department Numbers

Enter up to 10 Employee departments. Employees matching the entered departments will be considered for reporting. If no departments are entered, all employees will be considered for reporting.

Demo Bargaining Units

Enter up to 10 Employee bargaining units. Employees matching the entered bargaining units will be considered for reporting. If no bargaining units are entered, all employees will be considered for reporting.

Absence Positions

Enter up to 10 absence positions. Absences matching the entered positions will be considered for reporting. If no positions are entered, all absences will be considered for reporting.

Absence Locations

Enter up to 10 Absence locations. Only Absences at entered locations will be considered for reporting. If no locations are entered, all absences will be considered for reporting.

Absence Types

Enter up to 10 Absence types. Only Absence types matching the entered types will be considered for reporting. If no absence types are entered, all absences will be considered for reporting
- A = Normal absence
- S = Short Term Leave
- L = Long Term Leave
- V = Vacation

Absence Codes

Enter up to 10 Absence codes. Only Absences with matching absence codes will be considered for reporting. If no codes are entered, all absences will be considered for reporting.

Pay Id

Enter the payroll ID code to report on. Only employees with absences for positions with this payroll ID will be selected. Press <Enter> to include all pay ID codes.

Pos User No

This prompt (and the one following) let you select absences based on one of the absent position's four user defined fields.
Enter a number 1 through 4 to indicate which of the four user-defined fields you want to select on. Leave blank and press <Enter> to ignore the user defined fields for selection.

Position Points

If you selected any user defined field for position above, enter the position points to refine the employee selection. Absence Position points matching the entered values will select the absence for reporting. Leave blank and press <Enter> to ignore the position points for selection.

Report Sort

Enter the letter representing the order you wish to sort this report on.

Letter	Sort Order
E	Employee, Date
T	Employee, Absence Code, Date
A	Employee Category, Employee
C	Absence Code, Employee
S	Date, Employee
D	Department, Employee
L	Location, Employee

R	Creator, Employee
P	Pay ID, Employee
O	Absence Code, Comment
1	Location, Emp - Show all Emps assigned to school
2	Employee, Date with page break
3	Location, Employee with subtotal

Employee Sort

Enter A to sort employees alphabetically by Name.
Enter N to sort employees numerically by Employee Number.

Detail/Summary Report

Enter 'D' or press <Enter> for a detailed report. The summary option is not available.

Double Space Emps

Enter 'Y' to print a blank line after each employee listing.

Include Confirmation

Enter 'Y' to display the following confirmation message at the bottom of each printed page.

Include Comment

Enter 'Y' to display a portion of the absence comment on the report.

Rep Emp.

Enter 'W' to report absences where a replacement employee has been dispatched.
Enter 'N' to report absences where a replacement employee has not been dispatched.
Enter 'A' or press <Enter> to report all absences.

Report/Mail Merge

Enter 'R' to prepare the report of absences.
Enter 'M' to prepare a data file with selected data to be used by other applications.

Merge Profile

Enter a Merge Profile to be used to prepare a data file of selected data.

Units/Hours/FTE

Enter 'U' to display the FTE/hours amounts in the units they were entered in.
Enter 'F' if you want the system to convert the units entered into FTE.
Enter 'H' to convert the units entered into hours.

Employee Selection

Enter A to consider all employees for selection.
Enter S to enter selected employees individually.

Abs Entry Source

Enter 'A' to select Absence Entries from all sources.
Enter 'N' to select Absence Entries from all sources EXCEPT via WEB.
Enter 'S' to select all Absence Entries with statistics.
Enter 'W' to select Absence Entries via WEB only.