The Absence Report (History Report) reports on all absences in the history file. The only way absences can be moved into history is through the Absence Compression/Purge program. This report has similar format as the Absence Report
Detail Date
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Enter the start and end dates to report absence details in (YY)YYMMDD format. Any absences within and including the specified dates will be included. To report on absences for just one day, specify the same date in the from and to fields. Press <Enter> to accept the default detail date range to select all absences.
Start Date
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Enter the start and end dates for the absence start date in (YY)YYMMDD format. This will select any absences that have a start date on or within the date specified range . Press <Enter> to accept the default start date range to select all absences.
End Date
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Enter the start and end dates for the absence end date in (YY)YYMMDD format. This will select any absences that have an end date on or within the specified date range. To report only on open ended absences, leave the from and to ranges blank. Press <Enter> to accept the default end date range. This will select all absences.
Timestamp
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Enter the start and end date and time ranges to select absence records based on absence entry timestamp. Enter the timestamp as (YYYYMMDDHHMMSS). YYYY=YEAR MM=MONTH DD=DAY HH=HOUR MM=MINUTE SS=SECOND. Each time an absence is entered, a timestamp is created for that record to indicate the date and time of entry.
Absent Days/Hours
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Enter a range of absent days/hours to report. Only absences that fall within the range of specified days/hours will be reported. Press <Enter> to accept the default for from and to values to select all absences regardless of the days/hours.
Absence Location Types
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Enter up to 10 location Types. Absence Location Types matching the entered location types will be considered for reporting. If no location types are entered, all absences will be considered for reporting.
Employee Categories
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Enter up to 10 Employee Categories. Employees matching the entered categories will be considered for reporting. If no categories are entered, all employees will be considered for reporting.
Demo Department Numbers
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Enter up to 10 Employee departments. Employees matching the entered departments will be considered for reporting. If no departments are entered, all employees will be considered for reporting.
Demo Bargaining Units
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Enter up to 10 Employee bargaining units. Employees matching the entered bargaining units will be considered for reporting. If no bargaining units are entered, all employees will be considered for reporting.
Absence Positions
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Enter up to 10 absence positions. Absences for positions matching the entered positions will be considered for reporting. If no positions are entered, all absences will be considered for reporting.
Absence Locations
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Enter up to 10 Absence locations. Only Absences at entered locations will be considered for reporting. If no locations are entered, all absences will be considered for reporting.
Absence Types
Enter up to 10 Absence types. Only Absence types matching the entered types will be considered for reporting. If no absence types are entered, all absences will be considered for reporting.
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A = Normal absence
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S = Short Term Leave
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L = Long Term Leave
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V = Vacation
Absence Codes
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Enter up to 10 Absence codes. Only Absences with matching absence codes will be considered for reporting. If no codes are entered, all absences will be considered for reporting.
Pay Id
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Enter the payroll ID code to report on. Only employees with absences for positions with this payroll ID will be selected. Press <Enter> to include all pay ID codes.
Report Sort
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Enter the letter representing the order you wish to sort this report on.
|
Letter |
Sort Order |
|---|---|
|
E |
Employee, Date |
|
T |
Employee, Absence Code, Date |
|
A |
Employee Category, Employee |
|
C |
Absence Code, Employee |
|
S |
Date, Employee |
|
D |
Department, Employee |
|
L |
Location, Employee |
|
R |
Creator, Employee |
|
P |
Pay ID, Employee |
Employee Sort
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Enter A to sort employees alphabetically by Name.
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Enter N to sort employees numerically by Employee Number.
Detail/Summary Report
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Enter 'D' or press <Enter> for a detailed report. The summary option is not available.
Rep Emp
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Enter 'W' to report absences where a replacement employee has been dispatched.
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Enter 'N' to report absences where a replacement employee has not been dispatched.
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Enter 'A' or press <Enter> to report all absences.
Report/Mail Merge
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Enter 'R' to prepare the report of absences.
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Enter 'M' to prepare a data file with selected data to be used by other applications.
Merge Profile
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Enter a Merge Profile to be used to prepare a data file of selected data.
Units/Hours/FTE
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Enter 'U' to display the FTE/hours amounts in the units they were entered in.
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Enter 'F' if you want the system to convert the units entered into FTE.
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Enter 'H' to convert the units entered into hours.
Employee Selection
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Enter A to consider all employees for selection.
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Enter S to enter selected employees individually.