Receivable Group Code, Add, Change, Delete, Inquiry and Audit
Receivable Group Code Addition
Receivable Groups are used to identify the type or location of receivable. The receivable group identifies the receivable GL that is to be used when entries are processed against the group. It also identifies interest options and refund information for the group. You must set up at least one group code.
The receivable group will be displayed beside field 00 on most entry and reporting screens. If there is only one receivable group on the system, it will be displayed in this field and cannot be changed. If you have more than one receivable group code, the system will default to the setting from your logical.com file. This default can be overwritten by rekeying another group code or by typing 00 at the field to change.
To enter or report against all receivable groups, type 'ALL' in this field.
Receivable Group Code
Enter a 3 character alpha-numeric code to represent a receivable group (e.g. NC1-North Campus or SC1-South Campus).
Description
Enter 1-30 characters to describe the receivable group.
Unique Code Number
Enter a unique code number from 1 - 255. This code is used internally in Accounts Receivable to identify and extract records for the group. Once used, you cannot change this code for this group.
Receivable GL
Enter the accounts receivable general ledger account that is to be used in conjunction with this receivable group. If a receivable GL is not specified, the system will use the GL clearing account from the batch type code.
Refund Bank Number
N/A
Refund Misc Vendor Number
N/A
Interest
Indicates the interest calculation parameters where:
T - Indicates the type of interest. This value can be either 'S' for simple interest or 'C' for compound interest.
CC -Indicates the number of days before interest is to be compounded. If user is implementing simple interest only, this field should be left blank.
DD -Indicates the number of days past due before interest is to be calculated.
%%.%%% - Indicates the annual percentage interest
$$$.$$ - indicates the minimum $ amount before interest is charged (i.e. If interest is < amount it is not changed.)
Interest GL #
Indicates the Finance interest revenue account to which calculated interest is to be posted.
A/R Code
Indicates Accounts Receivable parameter codes for the receivable group where:
SC - Indicates the Accounts Receivable source code for all billing transactions interfaced to Accounts Receivable by the receivable group.
TTT - Indicates the Accounts Receivable batch type for all billing transactions to be interfaced from the receivable group.
Receivable Group Code Changes
Receivable Group Code Changes are used to change existing information on any Receivable Group Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
Receivable Group Code Deletions
Receivable Group Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
Receivable Group Code Inquiry
Receivable Group Code Inquiry allows you an online inquiry to the receivable group code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
Receivable Group Code File Reports
Receivable Group Code Reports are used to allow you to report on a Receivable Group Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
Receivable Group Code Full Report
Receivable Group Code Full Report option is used to produce a complete listing of the Receivable Group Code database.
Receivable Group Code Audit
Receivable Group Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.