Statement Codes, Add, Change, Delete, Inquiry and Audit
Statement Code Addition
Statement Codes control the volume of data presented on the statements produced during a statement run. In addition to a statement code, you must set up a statement format before you can run the print statements option.
Statement Code
Enter a 2-character unique alpha-numeric code representing the statement group.
Statement Code Description
Enter a 1-30 character description of this statement group.
Last Statement Date
Enter the date this statement code was last to produce statements. This tells the program to include ALL transactions processed for a customer since this date. These record all invoices, payments, credit notes, adjustments, interest, etc. Transactions prior to this date will only be listed if there is a balance owing. These will include unpaid invoices and unapplied open credits.
Note to only show outstanding Invoices, change the date to the future 20500101.
Remarks
Enter up to 2 lines of up to 30 characters each for remarks.
Statement Code Changes
Statement Code Changes are used to change existing information on any Statement Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
Statement Code Deletions
Statement Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
Statement Code Inquiry
Statement Code Inquiry allows you an online inquiry to the statement code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
Statement Code File Reports
Statement Code Reports are used to allow you to report on a Statement Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
Statement Code Full Report
Statement Code Full Report option is used to produce a complete listing of the Statement Code database.
Statement Code Audit
Statement Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.