A/R Status Codes, Add, Change, Delete, Inquiry and Audit
A/R Status Code Addition
A/R Status Codes are used to identify the status of Accounts Receivable Customer accounts. They are displayed when doing a customer file inquiry.
A/R Status Code
Enter a two (2) character alpha-numeric code to represent a particular status. (i.e. CO for cash only)
Status Description
Enter a maximum of six (6) lines to describe the code.
Note: This field will accept up to 300 characters of information.
A/R Status Code Changes
A/R Status Code Changes are used to change existing information on any A/R Status Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
A/R Status Code Deletions
A/R Status Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
A/R Status Code Inquiry
A/R Status Code Inquiry allows you an online inquiry to the A/R status code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
A/R Status Code File Reports
A/R Status Code Reports are used to allow you to report on an A/R Status Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
A/R Status Code Full Report
A/R Status Code Full Report option is used to produce a complete listing of the A/R Status Code database.
A/R Status Code Audit
A/R Status Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.