Location Code, Add, Change, Delete, Inquiry and Audit

Location Code Addition

Location Codes are used to identify various sources where cash can be received. These codes are required as part of the receipt number in cash processing. These codes are also useful when doing a receipt inquiry.

Location Code

Enter up to three digits to signify each individual cash receipt location.

Description

Enter up to thirty characters to describe the location.

Location Code Changes

Location Code Changes are used to change existing information on any Location Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.

Location Code Deletions

Location Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.

Delete

Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.

Reactivate

This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.

Location Code Inquiry

Location Code Inquiry allows you an online inquiry to the location code selected.

Next Inquiry

When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.

Location Code File Reports

Location Code Reports are used to allow you to report on a Location Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.

Location Code Full Report

Location Code Full Report option is used to produce a complete listing of the Location Code database.

Location Code Audit

Location Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.