Payment Codes, Add, Change, Delete, Inquiry and Audit
Payment Type Code Addition
Payment Codes are used to identify those types of payments allowed within a specified batch code. These are further used to classify cash receipts as cash, cheques, credit cards, foreign exchange or other.
Payment Type Codes
Enter a two (2) character alpha-numeric code to represent a payment type (i.e. CA-cash, MC-Master Card, etc.).
Description
Enter 1-30 characters to describe the payment type.
Payment Type
Enter a valid type to identify the general class of payment.
Valid types are:
CA - Cash
CH - Cheque
CC - Credit Card
OT - Other
A response of '?' in payment type of cash receipt entry will cause the system to print a list of valid types in a pop up.
Payment Type Code Changes
Payment Type Code Changes are used to change existing information on any Payment Type Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
Payment Type Code Deletions
Payment Type Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
Payment Type Code Inquiry
Payment Type Code Inquiry allows you an online inquiry to the payment type code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
Payment Type Code File Reports
Payment Type Code Reports are used to allow you to report on a Payment Type Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
Payment Type Code Full Report
Payment Type Code Full Report option is used to produce a complete listing of the Payment Type Code database.
Payment Type Code Audit
Payment Type Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.