Bank Code Add, Change, Delete, Inquiry, Report and Audit
Bank Code Addition
Bank Codes are used to indicate the physical name, location and GL account associated with various banks to which cash receipts may be deposited.
Bank Code
Enter a 2 character alpha-numeric unique code.
Bank Name
Enter a 1-30 character name (e.g. Royal Bank).
Bank Address
Enter 1-4 lines of address information. Each line may be a maximum of 30 characters.
Postal Code
1-10 characters of postal code data.
In Canada, the code should be entered as two sets of three characters separated by a space.
Transit Number
Enter a bank branch code up to 5 characters long. (May be left blank).
Account Number
Enter a 1-10 character account number.
Account Description
Enter up to 30 characters to describe the account (e.g. Current, Capital Projects, etc.).
GL Account
Enter a valid General Ledger/Sub-ledger Account number.
This number will be verified to the list of valid General Ledger/Sub-ledger Account numbers. This account will be the account to which all cash received will be posted (See Batch Codes section).
Bank Code Changes
Bank Code Changes are used to change existing information on any Bank Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
Bank Code Deletions
Bank Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
Bank Code Inquiry
Bank Code Inquiry allows you an online inquiry to the bank code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
Bank Code File Reports
Bank Code Reports are used to allow you to report on a Bank Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
Bank Code Full Report
Bank Code Full Report option is used to produce a complete listing of the Bank Code database.
Bank Code Audit
Bank Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.