Miscellaneous Cash Codes, Add, Change, Delete, Inquiry and Audit
Miscellaneous. Cash Codes Addition
Miscellaneous. Cash Codes are used to indicate default revenue accounts for cash entry not directly associated with an Accounts Receivable.
Miscellaneous Cash code
Enter a 2 character unique alpha-numeric code.
Miscellaneous Cash Code Description
Enter a 1-30 character description of the cash code entry type.
GL Revenue Account
Enter a valid General Ledger/Sub-ledger Account number.
This number will be verified to the list of valid General Ledger/Sub-ledger Account numbers. This account will be the revenue account to which all cash identified with this code will be posted.
Default Amount
Enter the default amount to appear each time cash is entered using this code. This field may be left blank.
Miscellaneous Cash Code Changes
Miscellaneous Cash Code Changes are used to change existing information on any Miscellaneous Cash Code on file. You must then enter a valid code for the item chosen. The system will display all information for each code chosen. Click into the field to change and save.
Miscellaneous Cash Code Deletions
Miscellaneous Cash Code Deletions are used to allow you to remove a database code from the active file. The database file record is not, however, removed from the file. Instead, the record is flagged as deleted and a warning is produced when the database code is used.
Delete
Click Delete to delete the selected item. The system will then clear the screen and prompt for the next item.
Reactivate
This prompt will show if an item has been deleted. Click on Reactivate to reactivate the database.
Miscellaneous Cash Code Inquiry
Miscellaneous Cash Code Inquiry allows you an online inquiry to the miscellaneous cash code selected.
Next Inquiry
When you have reviewed the data displayed, pressing at this prompt will cause the system to clear the screen for the next inquiry. Pressing at the CODE prompt will return you to the Database Maintenance Menu.
Miscellaneous Cash Code File Reports
Miscellaneous Cash Code Reports are used to allow you to report on a Miscellaneous Cash Code Database. Selection of this option will cause the system to produce a report of all database codes of the selected type. The actual report format will vary depending on the information contained for that code.
Miscellaneous Cash Code Full Report
Miscellaneous Cash Code Full Report option is used to produce a complete listing of the Miscellaneous Cash Code database.
Miscellaneous Cash Code Audit
Miscellaneous Cash Code Audit option is used to audit a specific database code. The report commences with selection criteria of starting date range to audit, ending date range to audit, then the code. Leaving the code blank will audit all codes. The system will report any changes made to the code type for the date range. The report can be exported to Excel.