The preliminary Statement/Notice Parameter screen will be blank on the first entry to it, as seen here:
At the format prompt, enter '1' followed by a <Enter>.
To enter subsequent formats, enter 2, 3, etc. The new format will always be one number greater than the last format number currently displayed on the menu.
The System Will Prompt:
Do You Wish To Add A New Format
A response of 'Y' will allow you to access to the forms parameters module.
A response of 'N' or <Enter> will cause the system to revert to the Forms Parameters Menu.
If you wish to change an existing format, type the number of that format, followed by a <Enter>. The above prompt will only appear if a number is selected which is not already referenced by the system.
Type 'Y', followed by a <Enter>.
The system will prompt:
Enter Name
Enter the name of the statement for which you wish to set parameters (maximum 20 characters). This name will appear subsequently on the Statement Parameters Menu.
The first screen will appear in this manner:
Enter Field # To Change
Enter the number of lines available for printing on your statement. The available lines must be divided between the body and the stub of the statement. The body of the statement refers to the name/address portion, while the stub carries the variable account information. For example, a 10 inch form set to print at 6 lines per inch would have 60 available print lines. The 60 available lines would then be further divided between the body and the stub, depending on the relative size of each. When all fields are correct, enter a <Enter> to display the next screen.
For the next six screens you will define:
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Statement Header Parameters
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Statement Subsystem Heading Parameters
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Statement Stub Document Summary Parameters
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Statement Stub Document Detail Parameters
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Statement Sub-system Totals Parameters
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Statement Totals Parameters
The Examples On The Following Produce A Statement
Statement Parameters
Valid Variable Field Name List
The following is a listing of all the valid field names allowed for input to the Statement Parameters module.
Fields With The Identifying First Letter 'C' Refer To Customer Information
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C-NUMBER$ |
Customer Number |
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C-NAME$ |
Customer Name |
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C-ADDRESS1$ |
First line of customer address |
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C-ADDRESS2$ |
Second line of customer address |
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C-ADDRESS3$ |
Third line of customer address |
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C-ADDRESS4$ |
Fourth line of customer address |
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C-POSTALCODE$ |
Customer Postal Code |
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C-SORT$ |
Customer Sort Code |
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C-TELE1$ |
Customer telephone number |
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C-TELE2$ |
Customer alternate telephone number |
Fields With The Identifying First Letter 'S' Refer To Receivable Group Information
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S-SYSNAME$ |
Receivable group, name |
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S-AGE1 |
First aging range total for that sub-system |
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S-AGE2 |
Second aging range total for that sub-system |
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S-AGE3 |
Third aging range total for that sub-system |
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S-AGE4 |
Fourth aging range total for that sub-system |
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S-CURRENT |
Current total due for that sub-system |
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S-BALDUE |
Total balance due for that sub-system |
The following represents information referring to the original master documents - 'm'
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M-SOURCEDESC$ |
Master document source code description |
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M-DATE |
Master document due date in the form YY-MM-DD |
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M-DAYDATE |
Day portion of M-DATE field |
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M-N_MONTHDATE |
Month portion of M-DATE field in the form MM |
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M-MONTHDATE |
Month portion of M-DATE field in the form MMM |
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M-YEARDATE |
Year portion of M-DATE field |
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M-REFERNO$ |
Original document number |
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M-ORGAMOUNT |
Original amount due |
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M-PAYAMOUNT |
Payments/adjustments to document |
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M-BALANCE |
Total balance due on document as at statement date |
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M-BALDUE |
Total balance due on document |
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M-AMTDUE |
Total original amount plus interest |
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M-SOURCE$ |
Original document source code |
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M-REFERENCE$ |
Original document written reference field one |
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M-REFERENCE1$ |
Original document written reference field two |
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M-REFERENCE2$ |
Original document written reference field three |
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M-REFERENCE3$ |
Original document written reference field four |
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M-BATCHNUMBER$ |
Original document entry batch number in the form |
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M-BATCHYPP$ |
YPP portion of M-BATCHNUMBER$ |
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M-BATCHTYPE$ |
TTT portion of M-BATCHNUMBER$ |
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M-BATCHSEQ$ |
SS portion of M-BATCHNUMBER$ |
The 'I' Fields Refer To Interest Calculation Information
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I-INTERTD |
Interest calculated to date (compounded) |
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I-INTERCUR |
Interest not compounded |
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I-INTERTOT |
Interest total |
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I-INTDATE |
Date of last interest calculation |
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I-INTYEARDATE |
Year portion of I-INTDATE field |
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I-INTMONTHDATE |
Month portion of I-INTDATE field |
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I-INTDAYDATE |
Day portion of I-INTDATE field |
The Following Fields ('D') Refer To Document Detail Information
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D-RECEIPT$ |
Detail receipt number |
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D-LOCATION$ |
Detail location code |
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D-DATE |
Detail document date in the form YY-MM-DD |
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D-MONTHDATE |
Month portion of the D-DATE field |
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D-YEARDATE |
Year portion of the D-DATE field |
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D-DOCREFNO$ |
Original document reference number |
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D-REFERNO$ |
Transaction detail reference number |
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D-AMOUNT |
Detail invoice amount |
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D-SOURCE$ |
Detail source code |
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D-SOURCEDESC$ |
Detail source code description |
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D-BATCHNUMBER$ |
Detail batch number for transactions in the form YPP- TTT-SS |
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D-BATCHYPP$ |
YPP portion of D-BATCHNUMBER$ field |
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D-BATCHTYPE$ TTT |
portion of D-BATCHNUMBER$ field |
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D-BATCHSEQ$ SS |
portion of D-BATCHNUMBER$ field |
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D-BATCHDESC$ |
Batch code description $L8 |
Fields Referenced By The Letter 'T' Refer To Account Totals Information
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T-AGE1 |
Total due from first age range |
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T-AGE2 |
Total due from second age range |
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T-AGE3 |
Total due from third age range |
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T-AGE4 |
Total due from fourth age range |
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T-CURRENT |
Total due currently |
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T-BALDUE |
Total balance due |
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T-OVERDUE |
Total overdue |
The 'W' Fields Refer To User Defined Print Variable Information
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W-LITERAL$ |
User defined print variable (Maximum 30 characters) |
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W-REMARK1$ |
First line of remarks from statement code (maximum 50 characters) |
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W-REMARK2$ |
Second line of remarks from statement code (maximum 50 characters) |
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W-SDATE |
Statement date in the form YY-MM-DD |
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W-SDAYDATE |
Day portion of W-SDATE field |
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W-SMONTHDATE |
Month portion of W-SDATE field |
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W-SYEARDATE |
Year portion of W-SDATE field |
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W-PAGE$ |
Statement page number |