Accounts Receivable Forms Parameters
The Accounts Receivable Forms Parameters program allows you to define to the system, by the use of parameters and valid field names, the exact format of the form desired. The Accounts Receivable system will accept, and store within the system, up to 9 different formats per form. In order to properly define the print parameters, you should make use of a computer Print Ruler, which measures print lines and print positions for the forms which will be used.
The screen shown below is typical of all forms parameter entry screens:
Field-Name
Enter a valid field name to represent what is to be printed on the label at that print position. (See the Valid Field Name List at the end of every form parameter section.)
Line
Two character number indicating the line on which to begin printing. Single character numbers are to be preceded by a '0'. (i.e. line 4 is entered as '04').
PPS
Three character number denoting position on line to begin printing. Single or double character numbers are to be preceded by '0', as above.
Size
For alpha/numeric fields enter the size of the field to be printed.
L/R
- Enter 'L' to left justify the field.
- Enter 'R' to right justify the field.
Note: Alpha/Numeric fields are always left justified; Numeric fields are always right justified.
Field Name
Enter a valid field name to represent what is to be printed on the label at that print position. (See the Valid Field Name List at the end of this chapter).
Print Mask
Enter any valid BASIC print mask. see the section following this chapter on 'Print Masks'.
The system will accept up to 15 items per screen. To enter the next parameter, type '2' at the 'Item to Change' prompt, then item 3, 4, etc. until all parameters have been entered.
The item numbers are not displayed on the screen until they have been accepted by the system (i.e. <Enter>). When all desired parameters have been entered, enter a <Enter> to proceed to the Forms Parameters Main Menu.
The system will generate a file called ??????.LAB. This file MUST be submitted to the printer after the appropriate forms have been mounted.
Basic Valid Print Masks
ALPHA/NUMERIC FIELDS - Fields containing both numbers and characters to be printed. Valid masks are:
'LLLLLLLLLL.....
Left justify the field and print only the number of characters indicated in the mask (the ''' represents a character).
'RRRRRRRRRR......
Right justify the field and print only the number of characters indicated in the mask (the ''' represents a character).
Numeric Fields - Fields containing numbers or amounts only. Valid masks are:
#######
Print the number, do not insert commas, print only the whole number portion. Minus sign will precede number in cases of a negative number. E.g. 12345.67 Credit would print: -12345
#,###,###
As above, but insert commas. e.g. -12,345
#,###,###.##
As above, but include up to two decimal positions. e.g. -12,345.67
#,###,###.##-
As above but put minus sign following the number. e.g. 12,345.67-
**##,###.##-
Fill unused elements of the mask with the symbol '*'. e.g. ****12,345.67-
$#,###.##-
Precede number with a dollar sign. E.g. $***12,345.67-
XXX $#,###.##-
Where XXX represents characters to be printed before the number. e.g. XXX $**12,345.67
Note: In a numeric mask, each symbol represents one digit in the number to be printed. It is wise to define the mask to be as large as the largest possible number to be printed in the field.
Characters preceding a mask may not include the special characters '-', '*', or '$'.