Accounts Receivable Master Profile
The Accounts Receivable Master Profile contains parameters relevant only to Accounts Receivable system itself. This record must be present in order for the system to function and, as such, should be the first file to be created. Select Option 1 from the Profile Menu and answer the prompts as follows:
Client Name
Provides the name of your organization, which will appear on the heading of all user reports and menus within Accounts Receivable.
BAS J/E Interface Format Number
Click <Ctrl F> to find valid list.
Security Management
Indicates whether or not the Security Management System (SMS) is to be implemented in conjunction with Accounts Receivable.
Interface Batch Type
Enter a valid Finance batch type to which the Finance JE Interface batches will be posted, if the Finance system is to be implemented.
Misc Customer Address Entry
If you wish capture miscellaneous customer addresses during Cash Receipts entry specify a 'Y' in this field.
Minimum $
Indicates the minimum dollar value at which statements and notices will be sent out.
This amount will override the amount on the customer record.
Note: Notices have not been implemented.
Receipt Date Limit
Enter the number of days before today's date and after today's date that will limit the date entered in cash receipt entry (3,A#). You must enter the '/' between days. If this field is left blank, there will be no limit on the dates entered in Cash Receipt Entry.
Invoice Due Date Advance
Enter the number of days that the invoice billing date is to be advanced to default as the invoice's due date.
Invoice Interest Default
This is the default for the interest prompt in invoice entry.
- Enter 'Y' if interest is to be calculated.
- Enter 'N' if no interest is to be calculated.
Default Print Device
Enter '00' to '12'. The entry must exist in the Global Print Queue Profile. '00' is output to the current terminal.
The following options are possible when entering your default print device. The format of the print device options is shown as ##/##/L. ## specifies the default print device when you select on-line as your choice to run the program. This may be specified as a device number from 0-12. the /## is optional and specifies the default print device when you select batch for your choice to run the program. You may select 1-12 for this option. The /L is also optional and specifies that you want the default options for the selection of these two devices to be locked. This means that the operator will not be able to change the options on these queues if these queues are chosen for their output.
Default Batch Queue
Enter '01' to '12'. The entry must be a valid entry in your Global Batch Queue Profile. See Appendix B regarding these profiles for the meaning and use of the switches for options.
There are a number of options which may be specified on the selection of your batch queues. These options influence how the screen to select for batch and/or print queue output are managed whenever a report run is selected or whenever a program which has options for print output and options of running in batch or on-line are selected. The format of the prompt is ##/L/B/Q/S etc.
The following are the specifications for these defaults:
##= The specified default batch queue that you want used for any batch jobs. The numbers may be 1-12.
/FO = An option which may be used to force all runs to on-line as the run option. /FO overrides the /B option if both are entered in the same option string. /FB will cause the job to be forced to batch and overrides the /FO if both are entered in the same option string
/L = Will lock the options on the defaults to either on-line or to batch or if a /F option has been specified, it will force the operator to use that default only. The /B option may be used to specify that the batch default is to be used. If a /B is not included in the command string and there is no /FB, then your choice will default to on-line first.
/Q = allows you to specify that you want to see a short form display of the print and batch queue options. This is handy if your defaults are set in a manner that you commonly because the display is much faster in presentation than the full batch print queue option display. The program stops after displaying these options and asks you if you want to accept the options or change them. If you specify that you want to change them, then it displays the full batch queue print device option screen and allows you to change them according to the selected options. A <CR> from this screen will go directly to your program prompts for options
Date Validation
- Enter 'N', 'W', or 'F'. This option affects programs that allow dates to be entered that should correspond to a certain period.
- Entering 'N' disables the option.
- Entering 'W' produces a warning message.
- Entering 'F' will force a correct date to be entered.
Finance Version
Enter the Finance version number you are currently using.
Use GL Editor
- Enter 'Y' in this field.