This program was designed for a specific customer with a specific purpose. If you access this program you will receive the following message: 'You are not authorized to run this program.'.
The manually paid invoice register program allows you to reproduce a cheque register and create a warrant register with totals by fund and object. The program will produce the reports for Manually Paid Invoices, Online Cheques and APR Cheque runs. If the program is used for Manually paid invoices or online cheques the program prompts for a register number to replace the authorization number on each invoice selected (ZOLC – Online Cheques or ZMAN – Manually paid invoices).
This program is one of the options provided to assist you to produce your County Transfer letter detailing the funds from which dollars are to be withdrawn to settle the payment of these accounts.
When used to produce the registers for Manual Checks and Online checks the program replaces the Authorization value with the value entered for the Authorization Batch Number (e.g.: Z001). This allows you to identify all unprocessed entries. Unprocessed entries still have the value ZMAN or ZOLC. The program can be run in preliminary mode.Preliminary produces the report but does not update the entries in the file.
When used to produce the registers for checks produced through the standard APR process the program selects entries whose identity matches the Authorization value entered for the Authorization Batch Number (e.g.: 0638). When used in APR number mode the program produces the Check and Warrant Registers.
Manually Paid Invoices/On-Line Cheques APR Number
Both Manually Paid Invoices, On-Line Cheques
APR Number
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Enter 'M' to select entries created through manually paid invoices.
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Enter 'O' to select entries created through online checks.
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Enter 'B' to select entries created by either manually paid invoices or online checks.
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Enter 'A' to select entries created by an APR run.
APR Register Number
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Enter the register number you want to use to identify this selection if the report is for manually paid invoices and/or online checks. You must keep track of the numbers used so that you assign a unique number each time you use the program for this type of run. The number will be used to update the records which are part of this report. The prompt will display [Z###]. You must enter the 'Z' followed by three digits (e.g.: Z001].
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Enter the register number you want to select for your report when you use the APR option. The file will not be updated by this run, it will simply recreate the check, warrant and fund registers for you.
NOTE: The register is created with the first 5 characters of the job number and an 'R' in the sixth position. The file name would be like 10B3YR.LST. This file is created in the default login directory of the user who ran the report.
All Payable Type Codes or Pay Type Selection
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Enter to select all payable type codes.
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Enter 'S' if you want the report to include selected codes only. When you enter 'S' a prompt will appear after the Preliminary/Final.
Preliminary/Final Register
If you selected 'M', 'O' or 'B,' the above prompt will appear.
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Enter 'P' to select preliminary mode. This will produce the report without updating the file.
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Enter 'F' to produce the report and update the selected entries with the supplied Authorization Batch number.
Enter Payable Type Code
When payable type selection is chosen you will be prompted for up to 10 payable type codes to use in the report.
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Enter the payable type code. Use lookup to select from valid codes.