The EFT Payment Selection process will select all unprocessed EFT payments for all authorization runs and display them to you. This program generates the bank transfer file based on bank information as specified in the Banking Constants profile.
A history feature is available to allow you to recreate a bank transfer file if necessary.
Select to select the unprocessed files for the EFT process.
Cancel to cancel and return to the EFT Processing Menu.
View Historical Entries to recreate a previously transferred file.
If Select is chosen the following prompts will appear:
APR Number(s) For Transfer : 0006,
This field is automatically filled in based on the APR numbers to be processed.
Enter the File Creation Number : 0001
The creation number is required by some banks to identify each tape transfer. This creation number represents the last 4 digits of the tape filename automatically generated by the system. (This filename creation process will be modified for the final release of EFT to display the filename format required by the bank you are using). The filename created by this process can be renamed if necessary until the final release is sent.
Select Directory for Tape file : Login directory
Tape directory set to : FILD:[USERS.TSCDEMO]
Tape filename : AP0001.TAP
The system provides three directories where the tape file can reside (login directory, Export directory (logical SRB$EXPORT), or BAS work directory (SRB$BASWRK0). When the directory is selected, the directory and tape file name will display.
Enter the Payment Date
If a payment date is not specified, the system will use the cheque date entered at the time the final cheque register was run. In most cases, you will <Enter> to accept the cheque date. If too many days have passed since you ran the final cheque, the bank might require that you enter a more recent date.
Live or Test Run
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Enter 'T' for a test run. This provides you the ability to create this tape file to review without updating the EFT payment records as being processed. Some banks have identifiers inserted into the tape file to indicate that it is a test run.
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Enter 'L' for live run. This will update the EFT payment records as processed and create the payment notification file(s) to be processed. If you need to regenerate this tape file after a live run has been done, there is a history option available.
NOTE: This process MUST be run before you can send notifications to your vendors
This program will regenerate the bank transfer file information each time the program is run. If you change banks you are dealing with, modify the banking constants profile and then rerun this option. It will recreate the tape file in the new bank format.
This program produces a .LST file that is a report of all vendors and payment amounts included in the transfer. This can be found in your Report Viewer.
The report can be compared with information sent back by the bank to ensure that all the correct payments were made.
If View Historical Entries was selected, the following prompts will appear:
Select the Payment Run # to recreate :
A box listing previous EFT runs will display. Double click on a single row to continue processing, or click a row and then click the Select button to choose multiple rows.