The Enter Cleared Cheques provides the facility to indicate that cheques have been returned from the bank, so that they may be eliminated from the outstanding cheque list. Cheques may be reconciled or unreconciled as a single cheque or in a range of cheques.
The system will prompt for the cheque number in three separate stages.
Bank #
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Enter the four-character bank number. A symbol can be set up to restrict a user to a specific bank number.
APR #:
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Enter the four-character Accounts Payable Register number.
To Return a Single Cheque:
The following prompts display if you are returning a single cheque.
Cheque #:
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Enter the six-digit cheque number.
Enter Date
The system will display the current system date of the computer. Note: If you <Enter> the program will immediately return to the Cheque prompt without displaying the return date. This is to facilitate speed in entering returned cheques.
To Return a Range of Cheques:
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Use the lookup to return a range of cheques
This message displays on the bottom of the screen after the APR # is entered. To return a range of cheques, use the lookup, then the following prompts appear:
Starting Cheque #:
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Enter the first cheque number in the range of cheques you wish to return.
Ending Cheque #:
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Enter the last cheque number in the range of cheques you wish to return.
Return Date
The system will display the current system date of the computer. The date will be validated to ensure that it is not prior to the cheque issue date. If you try to enter a range of cheques that have already been reconciled, the following message will appear:
To Unreconcile a range of cheques, follow the exact procedure for returning a range of cheques.
The system will prompt:
One or more cheques have been returned. unreconcile these cheques?
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Enter 'Y' to unreconcile the range of cheques. The system displays the total of the cheques that were unreconciled.
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Enter 'N' if the cheque numbers specified are not to be unreconciled.
Note: To enter cheques in a different APR number requires a <Enter> to move back one level.
If you enter a cheque number which has previously been reconciled, the system will inform you of the date of reconciliation and prompt:
Unreconcile
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Enter 'N' to leave the cheque unchanged.
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Enter 'Y' to remove the return date from the cheque and restore it as unreconciled.