The Preliminary Cheque Register provides a facility where the Accounts Payable Cheque production process may be examined for errors prior to actual cheque production. A Preliminary Cheque Register must be run before the system will allow the Final Cheque Register to be run. The operator may return to the APR changes program to correct any mistakes that have been made. After errors have been corrected, a new Preliminary Cheque Register MUST be run before the system allows a Final Cheque Register.
The preliminary cheque run is separated into the same four categories as the APR register selection. The categories are: Invoices with attachments, invoices over a specified dollar amount, regular accounts payable cheques, and invoices to be paid by EFT. If an invoice is not showing up under the correct category, it could be modified and then another preliminary cheque register run.
It is Critical that when any changes are made to a preliminary cheque register that the register be re-run before continuing. There is no limit on the number of times a preliminary cheque run can be produced. This allows you to make necessary changes.
If you receive messages warning you that the banking information is incorrect on a vendor to be paid by EFT, it is critical that the vendor file be corrected, and the preliminary cheque register RERUN to reflect this change. All warning messages must be corrected BEFORE the final cheque register is initiated.
Accounts Payable Register #
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Enter the Accounts Payable Register number
Submit Preliminary Register for Approval?
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Select Y/N:
Displayed are:
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invoice number
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batch number
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reference
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pay type
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invoice date
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due date,
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%
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original invoice amount
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discount taken
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outstanding balance
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amount of payment authorized
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cheque total
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bank total
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cancelled total
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grand total.