The Final Cheque Register provides the facility to produce cheques for authorized items on the Accounts Payable Register.
Accounts Payable Register #
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Enter the Accounts Payable Register number.
Enter the Cheque Date
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Accept default to use the date displayed or any valid date may be specified.
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Enter 'Y' if the date is correct and you wish to proceed.
Enter Accounting Period
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Enter the accounting period 'YYYYPP' the system is to use to generate the credit to bank and debit to accounts payable for the total amount of the cheque run.
NOTE: The accounting period is validated against the BAS calendar. If the period is closed or not in the BAS calendar, the cheques will not be processed.
Enter Minimum Cheque Amount
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Enter the minimum cheque amount for this cheque run. If the cheque total for a vendor is not equal to or greater than the cheque amount specified, a cheque is not produced, and the invoices will be released to be picked up on the next cheque run.
Accept the default of 0.00. (This selects all vendor invoices regardless of dollar amount.)
NOTE: If the minimum cheque amount is used, any invoices that have a net balance of zero will not be processed and marked as paid and closed through this cheque run. These invoices will appear on the next APR register selection to be picked up and marked as paid again. These will only be completed once they are run through a final cheque register where the minimum dollar amount is 0.00.
Print Description on Chèques
NOTE: This prompt only appears if you have the parameter I-DESC$ setup in your cheque format.
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Enter 'Y' to print the invoice reference description on the cheque stub.
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Enter 'N' if the invoice description is not to print on the cheque stub.
NOTE: The program creates a cheque file to be printed. The file is stored in the operator's directory on disk. The name is a six character file name followed by a three character extension. The first four characters denote the APR number and the next four refer to the bank number. The extension is .CHQ, which denotes that it is a cheque printing file.
Example: 00210001.CHQ
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0021 = APR Number
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0001 = Bank Number
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CHQ = Cheque File
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Payment Batch: The final Cheque Register program creates the journal entries to reduce bank and accounts payable. These are placed in a PAY batch which is listed at the end of the Final Cheque Register. The pay batch is created by the system and consists of the period number, payables batch type and sequence number (e.g. YYYY01PAY01).
NOTE: If invoices paid on the cheque run had discounts, the PAY batch created will be out of balance. You must enter the discount amount and GL account number offset before you can balance the pay batch.
Override EFT Payments to Printed Cheques
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Enter 'Y' to override the EFT process and print the cheques instead of sending to the bank.
The following screen will be displayed when the prompt "Manual Cheque Numbering" in the Master Profile is set to "Y".
Click Submit to Begin Processing