The Cheque Cancellations module records cancelled cheques. This program flags a cheque as cancelled in the cheque file, reverses the amount of the cheque from the bank and accounts payable accounts and reduces the paid to date field on the vendor file. The accounting staff are responsible for the analysis of the reason for cancellation and determining the appropriate adjustments required related to the now unpaid invoices.
The program does not adjust expense accounts.
NOTE: Cancel cheque routine reverses the bank and accounts payable clearing and flags invoices as unpaid. The charges to the expense accounts remain in effect.
Cancel EFT
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To cancel EFT you must first un reconcile the EFT Accounts Payable >Enter Cleared Cheques
Bank Number
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Enter the bank number for the cheque to be cancelled. A symbol can be set up to restrict a user to a specific bank number.
Cheque Number
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Enter cheque number. The cheque number consists of the 4 digit batch identifier and the 6 digit cheque number e.g. 0MAN 123456. The system will display the information pertaining to the cheque.
*enter the MICR number if the cheque number is unknown.
MICR Number
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Enter the MICR number. The MICR number consists of 10 characters, the number is in the following format M000001234. Note: If both the cheque number and MICR number are blank and you <Enter> the message 'Posting Control Totals' will appear. <Enter> to display the previous menu.
Cancel this Cheque
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Enter 'Y' to cancel the cheque
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Enter 'N' to bypass.
Enter Date:
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Enter date of cancelled cheque in the format YYYYMMDD. The date entered will be validated to ensure that it is within the date range for the period selected on the batch control screen.