AP Register Changes | PowerSchool Atrieve

The Accounts Payable Register Changes program allows you to identify partial payments, remove invoices and change attachment information relating to an invoice on the register.

APR #

Enter the APR number you wish to change or Use lookup and the click on the APR number you wish to change.

Vendor

Accept default to see all vendors attached to the register specified or enter the vendor number you wish to change. Press Use lookup to select a valid vendor number.

Bank

Accept default to see all banks attached to the register specified or enter the specific bank number you wish to change.

Once the selection criteria has been entered, the system displays the information on the following screen.

Navigation	Paging and find options are available
Save	To accept the changes. All changes made to invoice on an APR# in the module will be logged in the APR Audit Trail.
Cancel	To exit the APR Changes program. Note: Any changes made on the register will NOT be saved.
Clear	Clear data and inquire on another APR.
Register Attachments	You can view all attachments associated with Invoices on this register.
Additional Docs	Mark this invoice as Additional Documents Required, such as copy of invocie, registration form ect. To remove the flag, click the Additional Docs button again.
Remove Invoice	Click when on the invoice number to remove this invoice from this accounts payable run. The record will remain on the screen, but the amount is removed from the Amount AUTH column. 'Removed' will be in the Status column. If an invoice is removed in error press <Remove Invoice> again to toggle the invoice for payment. Invoices removed from an Accounts Payable Register will have the APR# on the invoice file set back to 'NUL' and the in process status will be removed so the invoice will be selected on the next AP run.
Partial Payment	The cursor moves to the net authorization field. If a different amount is keyed in, the program will check that the amount is less than/equal to the balance payable and set this amount to be paid in the cheque process.