The Cost Center Code is used not only to validate cost center codes when input, but also to identify specific General Ledger accounts (within the cost center), to which each pay code and deduction code is to be charged. This is the default condition, which may be overridden at the time of time sheet entry.
Refer to the Payroll GL Costing Rules for complete details on the methods and priority of GL accounts throughout the system.
Earnings Phase
Code
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10 alphanumeric characters. Enter <PF1>O to activate the look-up for the cost center database in cost enter code sequence.
Name
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30 alphanumeric characters
Default GL
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The GL account number to be used when no specific GL account is named in an item number.
PATTERN GL
Leave blank when pattern validation during timesheet entry is not required.
The pattern GL can be set to ensure GL accounts entered through timesheet entry match or do not match a set of criteria. The pattern validation only applies to GL accounts manually entered in timesheet entry, GL account automatically pulled from the employee's costing or from the cost center are not pattern validated.
A pattern GL entered using the % character means any digits in the pattern GL cannot exist on the timesheet input GL account.
A pattern GL entered using the ? character means any digits on the pattern GL must match on the timesheet input GL account.
A pattern GL code of ?????????150, means that all GL accounts entered during timesheet entry for this cost center must contain the digits 150 in the last three positions.
A pattern GL code of %%%%%%%%%150, means that no GL accounts entered during timesheet entry for this cost center may have the digits 150 in the last three positions.
Pay Code
A pay code where specific costing to a unique GL is required. Up to 99 pay codes may be entered in this table.
GL Account
The GL account number for expense distribution for this pay code in this cost center only. You may also enter a sub-ledger account number. Enter a period between the GL and SL numbers. The GL account for a specific pay code must not match the Default GL account. A GL account is required if a pay code is to be entered. Use the UP arrow to return to the pay code prompt for new entries.
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Save and Exit |
Press this button to save the entry and exit this topic |
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Save |
Press this button to save the entry |
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Modify |
Enter 'M' to modify the current detail GL account code. |
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Insert |
Enter 'I' to insert a pay code and GL account. |
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Delete |
Enter 'D' to delete the current pay code and GL account. |
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Copy |
Enter 'C' to copy all pay code and related GL accounts from an existing cost center code. |
Deduction Phase
Default GL
The default benefit GL account number to be used when the deduction code is not listed in the details with a specific GL account.
Deduction
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Enter a valid deduction code. Up to 99 codes may be entered in this table.
GL account
The GL account number for the employer's share distribution of this deduction code in this cost center only. You may also enter a sub-ledger account number. Enter a period between the GL and SL numbers. The benefit account must not match the Default Benefit GL account.
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Save and Exit |
Press this button to save the entry and exit this topic |
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Save |
Press this button to save the entry |
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Modify |
Enter 'M' to modify the current detail GL account code. |
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Insert |
Enter 'I' to insert a deduction code and GL account. |
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Delete |
Enter 'D' to delete the current deduction code and GL account. |
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Copy |
Enter 'C' to copy to all deduction codes and related GL accounts from an existing cost center code. |
Cost Center Changes
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Save and Exit |
Press this button to save the entry and exit this topic |
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Save |
Press this button to save the entry |
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Header |
Enter 'H' to make changes to the Name, Default or Pattern GL. |
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Copy |
Enter 'C' to Copy all pay code and related GL accounts from an existing cost center code. |
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Modify |
Enter 'M' to modify the GL account code. |
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Insert |
Enter 'I' to add a pay code and GL account. |
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Delete |
Enter 'D' to delete the current pay code and GL account. |
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Phase |
Enter 'P' to access the deduction phase of the cost center details. |
Cost Center Deletions
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Exit |
Enter 'E' to exit and return to the cost center code prompt. |
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Delete |
Enter 'D' to delete this cost center code. When you select a cost center to be delete the system first checks if this cost center is currently attached to any employee's costing distribution. You cannot delete a cost center that is currently on an employee. |
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Phase |
Enter 'P' to view the deduction phase. |
Report
The cost center report produces a summary report that contains only the cost center code and description, a detail report that contains all the information for each of the three phases or a default report that contains the header default GL only for each phase of the cost centers. If the default report is selected, you will be prompted to report by cost center or GL account. All reports will prompt you for a start and end cost center and a GL account. The default range is from the first to last cost center and includes all GL accounts. To only report cost centers with an associated GL account, you can enter all or part of the GL number when prompted for a GL account.
A third report, Option F, reports on the cost center listing only the default GL for each phase of the cost centers.