Calendar Copy can be used to generate the next year’s payroll calendars based on the values from a range of existing payroll calendars. Any Alternate Days entries per payroll calendar are included in the payroll calendar copy although changes to Alternate Days would be done through the Payroll Calendar Changes. For Non- Biweekly pay cycles the dates and pay periods are generated by adding 1 year to the existing date / pay period. When the new cheque date lands on a Saturday or a Sunday the cheque date will be reduced back to the Friday.
ENTER STARTING PAY PERIOD # [YYYYPP] < >
Enter the first pay period for a range of pay calendars to be copied.
Use the magnifying glass or Shift + F for a list of valid payroll calendars.
ENTER ENDING PAY PERIOD # [YYYYPP] < >
Enter the ending pay period in a range of pay calendars to be copied.
Use the magnifying glass or Shift + F for a list of valid payroll calendars.
When payroll calendar entries already exist for the range of next year’s calendars you will be warned and prompted to continue. The payroll calendar copy would override any existing payroll calendar values. You will be prevented from continuing for the selected range if one of the existing payroll calendars to be overridden has already been processed by the Payroll Update.
All Non-Biweekly pay cycles will increment by 1 year. The Pay Start, Pay End, Cheque Date, Bank Year, Acct Period as well as pay period will be incremented by one year.
All Biweekly pay cycles will increment based on a 14 day cycle. The system can only acknowledge Biweekly pay cycles as those pay cycles set with 26 or 27 Number Of Periods under the Pay Cycle database. The following screen displays all pay cycles found in the pay period range and shows if the pay cycle is acknowledged as Biweekly.
For Biweekly pay cycles the starting point dates are displayed. These dates will be used for the first payroll calendar created and the dates will increment from there. You can change the Biweekly status of each pay cycles as well as adjust any Biweekly initial dates as required.
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Enter ‘Y’ to make changes to the Biweekly setting or initial dates
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Enter ‘N’ or <CR> to accept the values displayed and proceed with the calendar copy
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Enter ‘C’ to return to the pay period range input to exit or make changes
Select from the following action buttons:
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Calendar Change |
Modify the Calendar entry details |
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Inquiry |
Inquiry on the Calendar details |
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Delete |
Delete or Undelete the current payroll calendar entry |
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Insert |
Insert a new Calendar entry |
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Modify |
Modify the selected Calendar entry |
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Save |
Accept all entries and changes and generate the payroll calendars |
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Cancel |
Cancel all entries and changes and exit back to the menu |
Modify allows you to adjust the calendar values for the current vertical line. You can move from field to field using the up and down arrow keys or the carriage return. You can also use the <PAGE UP> and <PAGE DOWN> to move from one line to another while remaining in Edit mode on a specific field. For example, you can move from one deduction frequency field to another using the <PAGE UP> or <PAGE DOWN> without going to the end of the line or leaving Edit mode. Press <CTRL Z> will cancel the changes to the current line.
Calendar Edit can be used to modify a range of existing payroll calendars using the vertical and horizontal access. For complete details on the functionality of this option, please refer to the Calendar Copy above.
ENTER STARTING PAY PERIOD # [YYYYPP] < >
Enter the first pay period for a range of pay calendars.
Use the magnifying glass or Shift + F for a list of valid payroll calendars.
ENTER ENDING PAY PERIOD # [YYYYPP] < >
Enter the ending pay period in a range of pay calendars.
Use the magnifying glass or Shift + F for a list of valid payroll calendars.