The Employee/Applicant Purge module lets you remove an employee from the HR system. All employee records will be purged. Extreme care and caution should be exercised when using this program as it gives you the ability to delete many employees/applicants at once. Employees/applicants can be purged by specific employee number, by posting, or by application date. As an added safeguard to you, the program will inform you as to the number of employees/applicants you have selected and ask you whether you want to continue. This process also has a preliminary/final option so that you can see who will be purged first before running the process again in final mode.
Enter Purge Option Number
Enter purge method 1 2 or 3. Method 1 lets you to purge employees/applicants by entering individual employee numbers. Method 2 lets you purge applicants who have applied to a specific posting. Method 3 lets you purge all applicants who have applied before a specific date.
-
Purge individual applicants/employees by number
enter employee/applicant number
Enter the number of the employees and/or applicants one after another to purge. Search to find employees/applicants by name. When done entering numbers, leave this field blank and <CR>. To attempt to prevent accidental deletion of employees from HR, the system will not let you purge employees that currently exist on any payroll. If you really do want to purge such an individual, you must first purge them from all payrolls. -
Purge all applicants of specified postings
Posting number
Enter the number of the posting whose applicants to purge. Search to view valid postings. This prompt will let you enter multiple postings by just continuing to enter posting numbers. When done entering postings leave blank and <CR>. This option only purges applicants with numbers prefixed with 'AP'. Internal applicants with regular employee numbers will not be purged. -
Purge All Applicants Before A Specified Application Date
Application Date
Enter a valid date as (YY)YYMMDD. All applicants with application dates preceding this date will be purged.
Preliminary/Final
Enter 'P' to produce a report listing all employees/applicants selected to be purged.
Enter 'F' to purge the selected employees/applicants from the system.
<CR> to instruct the system to count the number of employees/applicants selected to be purged. Once counted, the program asks if you wish to continue.
Emps Selected to Be Purged, Continue
Enter 'Y' to continue with the purge, 'N' to abort before any deletions have been done.
When the process is complete, you must check your .log and .lst files to ensure it completed properly. It is important that no one access the employees/applicants being purged on any screen within HR when this process is running. Accessing an employee, you are attempting to purge will cause some files to be skipped. If this happens, the log file will inform you of this and you will have to re-run the process.
Important: Failing to notice error messages in your log file could cause serious file integrity problems within your system. If unsure about any message in your log file contact atrieveERP.