The following steps are done in the Budget Planning Module (BPS).
SETUP
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Create these two Budget Parameter entries in Parameter Additions (1,6,1). The first parameter removes any residual budget figures before calculations are done. The second parameter sets the new year's base budget for each account to be the same as last year's actual budget (the value imported from BAS).
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Create these Budget Specification Entries (1,1) as shown in the following screens. These Specifications control which Parameters (set up above) are used, in which order and for which GL's. The first line (#100) will activate Parameter 10 to clear all the budget balances. The second line (#200) will copy all the budget balances forward to the new fiscal
If these Budget Specifications already exist, you must go into Budget Specification Changes (1,2) and add the new budget year in field 08.
ENTERING BUDGET TRANSACTIONS (3,1)
Enter all the budget modifications in Budget Transaction Entry. You will first be prompted for a Batch Code. You can enter any 3 digits (ex: school location number). On the second screen you will be able to enter new, increases and decreases to existed budgets.
TYPE: I = Increase Budget
N = New Budget
D = Deleted Budget
B = Base Budget Modification
ROLLING BUDGETS FORWARD
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Transfer the BAS Budgets from the past fiscal year into BPS in the new year using the program
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B.A.S. to B.P.S. Transfer (2,6). The following screen shows the prompts that appear and the appropriate entries. The last prompt will allow you to select which GL Account budget balances you want to bring across.
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Run the Budget Projection (4,0). This program will take all the budget balances for the GL's selected by the Selection Criteria and apply in sequential order each Budget Specification that is set up for the new fiscal year. This process can be rerun until you have the results you
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Transfer the new budgets back to BAS by running P.S. to B.A.S. Transfer (2,7) program.