The BUDGET GL DICTIONARY menu is used to build a dictionary for the verification of valid entries contained within each level defined in the budget alias code. This menu looks just like the one in BAS with the addition of Budget Alias Dictionary selections.
This menu will NOT allow changes to any GL or Account Alias dictionary records. Inquiry access only is available. The system will tell whether your option/function combination is a valid selection.
MODULE
Enter an option number followed by a function number. You may work on dictionary elements for the budget alias only. Your response must be 2 digits separated by a period; one for the option, period, and one for the function. Example, enter 3.2 to do a change to the Budget Alias dictionary
<CR>.
LEVEL
<CR> to return to Budget Alias Menu.
Enter the level number of the alias level to use for dictionary maintenance.
NOTE: The menu displayed in this example shows the levels for the budget alias code structure for this manual. The level selection list is dependent upon the number of levels and the descriptions given them in the profile record and will vary from user to user.
DATE: dd-Mmm-yyyy YOUR COMPANY NAME APPEARS HERE (V#) TIME: hh:mm PM
SECURITY: OFF
Budget GL Dictionary Level Selection List
-
STATEMENT TYPE
-
STATEMENT NAME
-
CENTRALIZED/DECENT
-
MINISTRY OBJECT
-
COST CENTRE
-
MINISTRY FUNCTION
Budget Alias selected : COST CENTRE Year to process ; YYYY
YEAR TO PROCESS
The year in the BPS profile displays as the default. This should be changed to the year you wish to work in. Any additions, changes or deletions will be made in the year entered only.
DICTIONARY VALUE
<CR> to return to Budget Alias Menu. Enter the value of the dictionary value. The system displays the prompt showing a block on the screen for each character. The number of blocks represents the number of characters that are to be used in the dictionary entry.
DESCRIPTION
Enter the description you want used on your reports that describe this dictionary value, eg. Cost Centre 110, description = Maintenance Yard.
ALTERNATE
This field is used by User Defined Report Writer and can be used as an alternate description when producing User Defined Reports. Entry in this field is optional.
FIELD # TO CHANGE
Enter the field number (either 02 or 04 to change). The program will allow you to make the change to either the description or the alternate. <CR> to start over on the next dictionary item. NOTE: The above description covers Add, Change, and Delete functions with the exception of the specific prompt for deletion. The Inquiry module is similar except that
instead of asking for field number to change, it asks you to <CR> when you want to continue.