The Increment Date Projection process can be used to project the Teachers next salary grid increment and assign that projected date to the employee’s Increment Date field on the Pay master screen. The generation of the Projected Increment Date is for reporting the increment month to BCPSEA. The Increment Date will represent the year and month of the employees next salary increase with the day of 01 used for ease of processing.
This process requires the use of the storage bank INCREMENT HOURS LEVEL feature for salary grid increments, as is used by the Salary Grid Increment By Storage Bank process.
This process starts with the employee’s current storage bank balance and accrues the storage bank based on the employee’s current active function lines days. The process uses the payroll’s current pay period, as defined in the OPS Master profile, then stepping through all available payroll calendars accruing the employees’ storage bank balance until the employee has reached the defined INCREMENT HOURS LEVEL. The process determines which pay period the employee’s storage bank balance will meet the increment level requirement. The month from that payroll calendar plus one will define the employee’s Increment Date. The employee must be active and in cycle for a pay period to be processed. Payroll calendars for the projection period must exists in the payroll database.
For inactive employees, suspended storage banks, override salary grids or those employees at the top of the salary grid the Increment date is to be cleared and left blank to indicate no salary increment.
This option must be set up on the Custom User Reports Profile (4,1,10) on the payroll you want to run from. For example you would enter:
INCREMENT DATE PROJECTION/SRB$OPSEXE:PRBCØI
You would then run the defined menu item from the Custom User Reports Menu.
BATCH AND PRINT QUEUE SCREEN SEE APPENDIX B.
Enter Increment Storage Bank Code
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Enter Increment or Accrual storage bank codes. The Increment Hours Level from these storage bank tables will define the required balance an employee's storage bank must have in order to receive a salary grid increment. Employees that do not currently have this storage bank will be omitted unless the employee has a current Increment Date value. For employees not receiving an salary increment, the increment date is to be left blank.
Enter Grid Increment Start Position
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Enter a number from 1 to 6 or <CR> to accept the default of the fifth position. This digit represents the starting position within the salary grid code to be incremented. The section of the salary grid defined for increment must be numeric.
The grid increment start and end position are required to verify when an employee has reached the top of the salary grid and thus will not be receiving an increment. These employees will have their Increment Date cleared.
Enter Grid Increment End Position
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Enter a number from 1 to 6 or <CR> to accept the default of the 6th position. This digit represents the ending position within the salary grid code to be incremented.
Increment Monthly Or On Predefined Months
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Enter ‘M’ when the Salary Grid Increment By Storage Bank process is run on a monthly basis and the employee receives a salary increase the month after the Increment Hours Level is reached.
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Enter ‘P’ when salary grid increments occur on specific month(s). When an employee has reached the Increment Hours Level the employee will not receive the salary increase until the next increment month is reached.
When Predefined Months Was Selected:
Enter Increment Months
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Enter the months, one at a time, when a salary increase may take place.
Report All Or Selected Employees
See Appendix AK.
Report Employees Terminated/On Leave/Both
See Appendix AK.
Sort Employees By Employee Number Or Name
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Enter ‘N’ to generate the report in employee name sequence.
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Enter ‘E’ to generate the report in employee number sequence.
Omit Reporting Bypassed Top Of Salary Grids
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Enter ‘Y’ to omit reporting those employees that are at the top of the salary grid and will not receive a salary increment date.
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Enter ‘N’ to include reporting those employees that are at the top of the salary grid but will not receive a salary increment date.
Note: Should the employee’s Increment Date current contain a value, the employee will print and the Increment Date will be cleared.
Report Only Or Process Increment Date Update
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Enter 'R' or <CR> to produce the report without updating the employee’s Increment Date field.
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Enter 'P' to produce the report and update the employee’s Increment Date field.
A report lists the following:
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The employee number and name
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Employee status
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Current salary grid from master function line
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Opening balance of salary increment storage bank
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Final balance of salary increment storage bank
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Current Increment Date
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Projected Increment date
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Message
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Total employee reported
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Total employees updated
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Total employees omitted