The Payroll Master Profile module is used to control the tailoring of the payroll system to your individual needs. This module must be set up for the payroll system to run.
The Master Profile is required before access to any new payroll. Activating the Payroll menu, the very first time will take you directly into the Master Profile to allow you to define these values.
Client Name
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Enter up to 30 characters of the organization's name. This name appears on all menus and reports.
Client Short Name
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Enter up to 10 characters of the payroll name. This payroll name displays along with the headings on entry and change screens.
Canadian/USA Payroll
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Enter 'C' for Canadian payroll process.
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Enter 'U' for US payroll process.
Finance Fiscal YR
The 'Finance Fiscal YR' is used to validate account numbers against TSC GL system. The last digit of this year corresponds to the year digit used to access the GL account number.
Security
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Enter 'S' if Security is being used
Payroll ID Code
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Enter the ID code for this payroll as defined in the Payroll Location Profile (mandatory).
Finance/Invoice Interface Code
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Enter a valid Finance batch type code to which the Finance J/E Interface batches will be posted. This batch interface code is used as the first three characters of all payroll J/E interface files for this payroll. See Batch Code Additions (8,5,1) in the BAS system.
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Enter a valid Finance batch type code to which the Finance Invoice Interface batches will be posted. This batch interface code is used as the first three characters of all payroll invoice interface files for this payroll.
It is mandatory each payroll use a unique batch interface code.
NOTE: Do NOT enter a batch code containing the slash (/) as this character is not acceptable as part of a file name.
Current Pay Period
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Enter the pay period to use as the start period. (Used for warning messages during data entry and is updated to the next period by the payroll update.)
Mandatory Storage Banks
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Enter storage banks and storage bank tables that each employee should have as a default. When a new employee is added to the payroll, these storage banks are automatically added to the employee's master storage bank record. You may delete any storage banks not needed for that employee during the employee add process.
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Enter the storage bank code. The storage bank table can be entered in several different ways. Enter the actual storage bank table code or enter 5 question marks '?????'. The question marks or wild carding indicates that the user should be prompted for the correct storage bank table code at the time an employee is added to the payroll.
Leaving the storage bank table code blank will indicate that the system will fill the storage bank table code at the time the employee is added using the first storage bank table code defined in the data base. When the first storage bank table found has been defined as a year based incrementing bank (Table End Type of Y), the system will determine the correct bank table level to add to the employee based on the dates defined on the storage bank table.
Mandatory Deductions
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Enter the deduction codes, separated by a comma, that each newly added employee should have as a default. You can include a default table code for table deductions by entering a dash and the table code immediately following the deduction code. When a table code is included, the deduction will be added with all that tables parameters instead of an empty or No table.
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Enter 'C' followed by a pay cycle code (e.g.: 'CB,') to indicate the deduction codes to follow only applies for employees where the master function line pay cycle code matches. This feature allows you to define deductions for all employees as well as deduction for only specific pay cycle groups. In the example list below, all new employees will have deduction 10 and 99 added. Only new employees with a pay cycle of M on the master function line will receive deductions 01,02,03,04,20 and only new employees with a pay cycle code of B will have deductions 05,06,07,09,21 added.
When an employee is added, these deductions will automatically be added to his master deduction record. You may delete any deductions not needed during the employee add process.
Deduction codes must be entered as 2 digit numbers followed by a comma.
The first line allows up to 10 deductions and the second line allows for an additional 26 mandatory deductions.
NOTE: Deductions must be set up in the database before employees are entered.
Employee Validation Range
Leave this prompt blank when employee number range validation is not required.
The employee number validation range (when entered) is used during employee additions to ensure new employee numbers are within the range of employee numbers defined. The feature can be used to ensure new employee numbers fall within a predefined employee number range.
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Enter a staring employee number.
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Enter an ending employee number.
Default Print Device
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Enter XX/XX where XX is the default print device from your print queue profile (e.g. 01). The /XX allows you to specify the default print device when you choose to run the job in batch and is optional. See Appendix B for explanation of the options.
Default Batch Queue
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Enter the number of the default batch queue from your batch queue profile. See Appendix B for explanation of the options.
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Enter the number followed by '/FB' to force all processes to run in batch.
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Enter the number followed by '/FO' to force all processed to run on-line.