The Stock File Delete program provides the ability to physically remove stock items from the system.
* Warning *
This process should only be run when no users are accessing the atrievepurchsing system. This is to prevent users from accessing stock items in the process of being deleted.
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By default, this process will attempt to hard (permanently) delete the item(s) specified by checking all appropriate files for stock file activity.
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This process cannot be run on-line and must be run in batch mode.
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If there is a positive balance on hand for the inventoried stock item within any warehouse in the current year, the process will not delete the item(s).
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If the balance on hand is zero but the inventoried stock item is still referenced by other files such as the Purchase Order File, Tender File, or Purchase Requisition File, the stock item will be flagged as soft deleted.
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Stock item(s) with a soft delete status will remain in the system but no new activity can be processed for the item(s).
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If the balance on hand is zero and the inventoried stock item is not referenced in any other files the item will be physically hard (permanently) deleted and removed from the stock file.
Stock
Enter a valid stock number that exists in the stock file.
Select the magnifying glass to locate a stock item using words contained in its description. Click into the field to choose an alternate method of selecting a stock item.
Entry of a blank stock item will exit the program.
Select Delete