Print Notices
The Print Notices module allows you generate notices for all past due invoices for a range of customers. The notice format is user defined in the Accounts Receivable Profile Records.
The system will display the following screen:
This screen will display all of the user defined statement and notice formats. The system will accept up to 9 different formats as defined in the Accounts Receivable Profile Records. Please refer to the Accounts Receivable Forms Parameters Set Up in the Systems Maintenance Section.
The System Will Prompt for The Next Screen
Notice parameters may be selected by account number, account name or account sort code, of any combination thereof.
If option 1 is chosen (account number) the system will prompt:
Starting At Customer
Ending At Customer
A <Enter> will produce notices for all customers who have outstanding balances in the sub-systems indicated in the previous screen. If option 2 is selected, the system will prompt in the same manner, except that it is looking for a client name as opposed to a number. The same is true for option 3, account sort codes. If more than one option is selected, the system will prompt in order for all necessary information. For example, if a notice is to be prepared for customers by number and by sort code (option 13), the system will prompt first for account number parameters, then for sort code parameters.
When all parameters have been entered, the system will prompt:
Enter Range Delimiter 1-4
You must specify the aging ranges for this group of notices (i.e. 30-60-90-120 days). These parameters can be set up to report in any way you wish. When all parameters have been entered, the system will display this message:
Are Ranges Ok
If the ranges are correct, press <Enter> to continue. If ranges are incorrect, press 'N' to clear the screen and re-enter the ranges.
Aging Ranges Will Be
- less than 30 days
- 31 days to 60 days
- 61 days to 90 days
- 91 days to 120 days
- greater than 120 days
Number Of Days Delinquent
Enter the number of days that an invoice must be past due before being selected for notices.
Notice remark:
Enter a comment you want to see displayed on each notice.
Store Remark As The New Default
Enter 'Y' if you want to save the remark or 'N' if you just want to see the remark for this one run. This prompt will not show up unless the last remark was changed. This remark will only show up if the parameter 'W-REMARK$' is used in the notice parameter profile.
Correct
Enter 'Y' if the number of days delinquent and the notice remark are correct.
Entering 'N' will allow you to change these two prompts.
Note: To print notice go to report viewer.