The W2 File MERGE module allows multiple individual payroll W2 files to be merged into one global W2 file. When one employee exists in more than one payroll the employee's information is combined to report one W2. The employee's constant information will be taken from the first occurrence of the employee.
NOTE: Box 14 definitions in the Employer Constants must match for all payrolls being merged.
This option runs in batch only.
Processing Taxation Year
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Ensure the correct taxation year is displayed.
Refresh W2 Merge File
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Enter "N' to retain all existing information in the global W2 file.
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Enter 'Y' to clear out all information in the global W2 before beginning the new merging.
One payroll cannot be remerged. In order to remerge one payroll, all applicable payrolls need to be remerged. Remerging will remove any changes previously made to the global W2 records.
Enter Payroll ID Number
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Select the payrolls to be merged by entering the number corresponding to the payroll. At least one payroll must be selected.
This option generates a report listing the merged W2 balances to be reported per employee.