The Zero Employee Earnings/Deductions program zeros out earnings and/or deductions from the employee master file.
This program is part of the year-end process for payroll. It is used to reset the employee master record so that the accumulated year to date earnings and deduction amounts are set to zero to begin a new year. It also does a clean up on the earnings accumulation on the earnings master. Pay code entries will be removed when both the accumulated earnings are zeroed out. This acts as a cleanup of old pay codes. The first time a pay code is used for an employee the system automatically adds the pay code and earnings onto the employee's master. Clearing off the pay codes allows the Earnings Statement to only report new and relevant earnings.
Zero Earnings/Deductions/Both
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Enter 'E' to zero earnings only.
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Enter 'D' to zero deductions only.
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Enter 'B' to zero both earnings and deductions.
The following prompt will appear if earnings or both are selected:
Fiscal or Year-to-Date/or Both Earnings
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Enter 'Y' to zero only year-to-date earnings.
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Enter 'F' to zero only fiscal earnings.
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Enter 'B' to zero both year-to-date and fiscal earnings.
Pay codes will only be removed from employees when both the fiscal and year-to-date hours and earnings fields are zero.
The following prompt will appear only if deductions or both are selected:
Selective or Year-to-Date Deductions
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Enter 'S' to clear selected deductions only.
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Enter 'Y' to clear the YTD amount for deductions only.
NB: See notation for Field titled Zero Balances in the Deduction Code Database.
The following prompt will appear only if selective deductions is chosen:
Enter a Deduction Code
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Enter a deduction code to zero. This prompt will repeat for multiple deduction codes. Only deductions that are defined for Selective clearing will be accepted. Use look-up for a list of deduction codes.
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Enter to continue.
Report All or Selected Employees
Include Employee Report Details
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Enter 'Y' to include on the report a detail line per employee summarizing the earnings and deduction totals cleared.
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Enter 'N' to omit the employee detail reporting. Details for year-end clearing is usually unnecessary.