The Employee Contract Reset process clears out the contract to date contract amount, units, adjusted contract and units' values, resets the number of pays remaining in the contract, and recalculates the Annual Contract amount. This process includes a report only option that allows you to review the results of a run before updating the employees.
A Contract History transaction record type 'R' is generated by this process which indicates the pay period the reset was done as well as the newly generated master contract information. All other history transaction records are marked as inactive to indicate the start of a new contract year.
It is recommended that a payroll upload and backup of your payroll be done before running this process.
Continue or Exit
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Enter 'E' to exit from this option if a backup of the payroll has not been done.
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Enter 'C' to continue with the Contract Reset Process.
Select Employees by Employee Number or Pay Cycle Code
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Enter 'E' to select employees for contract reset based employee numbers.
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Enter 'C' to select employee for contract reset based on one or more specific pay cycle codes.
When employee selection by Pay Cycle, Code was requested:
Enter Pay Cycles Codes for Employee Selection
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Enter valid pay cycles, one at a time to indicate the contract function line to be reset. At least one pay cycle code must be entered.
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Enter to continue.
When employee selection by employee number was selected:
Report Employees Terminated/On Leave/ Both
Load Default Payments Remaining or Override
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Enter 'D' to have the Contract Payments Remaining set to equal the number of payments in the contract. The default should usually be used when resetting contract at the end or beginning of the annual contract period.
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Enter 'O' to override the Payments Remaining with a specific number of periods.
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Enter 'S' for a special use of this Contract Reset. The Special option will reset both the Payments Remaining and the Payments in Contract with the Periods in Contract value. This Special feature is to be used to reset the contract settings to remove the 12-month payments to use pure 10-month payments.
If 'O'verride was selected:
Enter Override Number of Payments Remaining
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Enter the number of payments remaining that should be used by this Contract Reset run. The payments remaining per employee cannot exceed the number of payments in the contract. The process limits the payments remaining accordingly.
Payments Remaining Entered Will Stop Contract
This prompt only appears when the override to payments remaining is zero.
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Enter 'N' to renter the override number of payments remaining.
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Enter 'Y' to accept that all employee's selected will have the payments remaining set to zero and thus stop the contract payments.
Produce Report Only or Update Contracts
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Enter 'R' to only produce a report. The report only option allows you to review the results of this process before making any changes to the employee's master and history contract information.
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Enter 'U' to update the employee's contract master information and set the employee's contract history to inactive.
The Contract Reset report lists the following information per contract function line. The contract information is listed twice per contract line. The first set of values are the contract master values before the reset process and the second line indicates the newly generated contract master information:
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Pay cycle code
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Pay code
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Salary Grid
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Percentage Employed (if applicable)
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Number of periods in contract
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Number of payments in contract
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Number of Pays remaining in contract
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Current Salary as of transaction
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Maximum Units for contract
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Annual Contract Amount
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Contract to Date contract paid before clearing
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Contract to Date units received before clearing
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Contract to Date adjustments made before clearing
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Contract to Date units before clearing
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Total number of employees processed
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Total number of contract lines processed