The CREATE W2 Print File generates a W2 print file SRB$OPSWRK:forM_W2.YYYY, where YYYY is the taxation year, formatted for printing on the W2 forms. This option does not send the results to the printer. After creating the W2 print file you can use the Print W2 Statements option or print the W2 statements external from the Payroll menu. See Print W2 Statements for more details.
When Emailing W2 is active, employees with their master Pay screen field W2 Statement set to only 'E' or only 'W' will NOT have a W2 printed, as these are email / graphical only. A message will display on the bottom of the screen 'Emailing ENABLED for W2S' when applicable.
The CREATE W2 Print File supports both the 4 up (4 W2's to a page all the same employee) or the 2 to a page different employee W2 for printing on a laser printer.
Printing on a laser printer requires a printer with HP LaserJet emulation and uses the Department of Treasury, IRS letter size form in a '4-up' arrangement. Text information is printed with a 132-column by 8 lines/inch character spacing.
Processing Taxation Year
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Ensure the correct taxation year is displayed.
Print W2'S from Regular or Global W2 File
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Enter 'R' to generate the W2 print forms using the individual payrolls W2 processing file.
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Enter 'G' to generate the W2 print forms from the global merged W2 processing file.
Sort W2S by Employee #, SSN or Name
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Enter 'E' to produce the W2 forms in employee number order.
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Enter 'S' to produce the W2 forms in employee SSN order.
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Enter 'N' to produce the W2 forms in employee name order.
Print Laser 2 to a Page or 4 up W2 Form
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Enter '4' to create the W2 4 UP print file for output on a laser printer.
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Enter '2' to create the W2 print file for output to the 2 W2 forms per page printed on a laser printer.
Tractor Fed or Cut-Sheet W2 Form
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Enter 'C' to create the W2 print file for output on a laser printer.
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Enter 'T' to create the W2 print file for output on a dot matrix printer.