The TOCS to Teacher Storage Bank Move Process is to be run from a Teacher On Call payroll against a Teachers payroll. This process is intended to move a storage bank balance from the employee's TOCS payroll into the Teachers payroll for use with a storage bank such as an Experience bank. This process matches TOCS and Teachers, where a TOC has a storage bank balance and moves the storage bank hours/amount depending on the definition of the storage bank table. The Teachers receiving storage bank table transaction setting will also be applied. The TOC's storage bank balance will be reversed out with a Withdrawal adjustment with the values being added to the Teachers storage bank using an Earned adjustment. You are prompted for the applicable storage bank and adjustment pay period for each payroll.
Bank values will not be moved when the Teacher is inactive. The Teacher must be active on the Teachers payroll in order to receive a storage bank transfer. A feature is available when running as a report only, where the TOCs that have a balance but where the corresponding Teacher record is inactive will be reported.
When a TOCS' storage bank table level does not match the storage bank table level of the Teachers payroll, the TOCS' table level will be changed to match the Teacher payroll value. This feature implies that the storage bank table levels are the same in the TOCS and TEAC payrolls.
This process can also be used to move inactive (Terminated and/or On Leave) Teacher's bank balances back to the TOCS payroll for active Teachers On Call. Moving the inactive Teachers bank balance to TOCS will not change the TOCS bank table level. The bank transactions are reversed on this option, withdrawal is from the Teachers and the adjustment is into the TOCS. This process is also run from the TOCS payroll.
This report includes an option to generate an export file, ######.CSV, where ###### is the job number. The CSV file is generated in the work directory of the payroll, pointed to by the logical SRB$OPSWRK. The CSV file can be opened directly in Excel or emailed from the Email process on the main menu.
The export file includes the following fields:
Employee Number
Employee Name
Flag if Bank Table Changed
TOCS Payroll Storage Bank Code
TOCS Payroll Storage Bank Table Code
TOCS Hours to be transferred
TOCS Amount to be transferred
Teacher Payroll Storage Bank Code
Teacher Payroll Storage Bank Table Code
Hours received by the Teacher storage bank
Amount received by the Teacher storage bank
Teachers Storage Bank new balance
Status
Enter Teacher Payroll ID
Enter the Teacher payroll ID to be used with this process. This pay ID cannot be the current payroll's pay ID. You should run this process from the TOCS payroll to the Teacher payroll.
Enter TOCS Storage Bank Number
Enter the storage bank code from the TOCS payroll. Employees without this storage bank or with a zero balance will be omitted.
Enter Teacher Storage Bank Number
Enter the storage bank code from the Teacher payroll.
Enter TOCS Adjustment Pay Period
Enter the pay period where the TOCS storage bank withdrawal adjustment will be generated. This should be either the last pay period updated or the current pay period.
Enter Teachers Adjustment Pay Period
Enter the pay period where the Teacher's storage bank adjustment will be generated. This should be either the last pay period updated or the current pay period.
Move Bank from TOCS to TEAC or TEAC to TOCS
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Enter 'O' to move the Teachers on Call bank balance to the Teachers payroll.
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Enter 'T' to move the inactive Teachers bank balance from the Teachers payroll to the TOCS payroll.
When Move 'T'EACH to TOCS Was Selected:
Include Employees Terminated/On Leave/or Both
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Enter 'T' to move the Terminated Teacher's bank balances to the TOCS payroll.
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Enter 'L' to move the On-Leave Teacher's bank balances to the TOCS payroll.
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Enter 'B' to move both Terminated and On Leave Teacher's bank balances to the TOCS payroll.
When Move TOCS to TEACH 'O' Was Selected:
Omit TOCS with no Teacher Record
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Enter 'Y' to omit reporting those TOCS employees that do not have a corresponding Teacher entry.
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Enter 'N' to include reporting those TOCS employees even when no Teacher entry exists. These balances are not adjusted, only reported.
Omit When TOC AND TEACH ARE Both Terminated
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Enter 'N' to report entries where the employee is Terminated in both the TOC and Teach payroll.
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Enter 'Y' to omit reporting the entries when the employee is Terminated in both the TOC and Teach payroll.
Report All or Selected Employees
Report Only or Process Update
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Enter 'R' to produce the report without generating the storage bank adjustments.
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Enter 'P' to produce the report and the storage bank adjustments.
When 'R'EPorT Only Selected for Moves from TOC to TEACH:
Report TOCS WITH Inactive Teacher Records
This prompt only applies when Report Only is selected.
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Enter 'Y' to include TOC with a storage bank value but the corresponding Teacher is inactive.
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Enter 'N' to omit the TOCs with inactive Teacher records.
Include Generation of CSV Export File
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Enter 'N' to omit the generation of the export file
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Enter 'Y' to include the generation of the export file.
A report lists the following:
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The employee number and name
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The TOCS payroll storage bank and table code
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Hours and/or amount of TOCS balance to be transferred
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The Teacher payroll storage bank and table code
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Hours and/or amount received by the Teacher storage bank
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New balance of the Teachers storage bank
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Total storage bank balances
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Total number of TOCs and Teachers reported.
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