The Used Leave Rebuild Process will recalculate and optionally update the used days field on the leave records based on the days on the absence records. Absences will be selected and accumulated if within the range of the leave start and end dates if the following conditions are met.
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The absence code is set to require approval ( Approval is set to 'Y' or 'X').
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The absence has been time sheet entry interfaced.
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The location on the leave Must match the location on the absence if field- Match Absences to Leaves Using Loc in the Substitute/Casual Dispatch Parameters Profile is set to 'Y'.
Note: This process also takes into account amendments if this option is turned on. But it is not 100% accurate in situations where you have overlapping leaves. In this case, the system has no way of knowing which absence applies to which leave.
*Please do not use this option before consulting with staff at atrieveERP.
Start Date
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Enter the range of start dates ((YY)YYMMDD) to check leaves for. All leaves within this date range will be checked.
Preliminary/Final
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Enter 'P' to report the calculated days as compared to the used leave days.
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Enter 'F' to update the used leave days field with the total of the absence details.