The Interlink Up Load/Down Load Procedure supplies a means of backing up and restoring the employees from one specific payroll (or in this case HR) without affecting all other employees from other payrolls that reside in the Payroll Interlink file (SRB$HRMGLB:HRPY02.DAT). For sites that have more than one payroll, all employees from all payrolls are contained within the one interlink file.
In order to be able to restore a single payroll (or in this case HR), the Interlink Upload process must have been run previously. The up load process copies all employees from the interlink file that belong to the current payroll and stores these employees along with the employee's name and employee status into a file located within the current payroll (SRB$HRDAT0:PRHR02.DAT).
If a specific payroll must be restored, this payroll specific file will also be restored along with all the other payroll files. After restoring the files, the Payroll Download process Must be run.
The Payroll Download process compares the employees previously copied to the payroll specific file, with the employees in the Interlink file. Any changes such as employee additions, deletion, or changes to employee's name or status must be removed or reset. The Download process also allows a report only option so you can see what changes, if any, have occurred since the payroll files have been restored.
NOTE: Care must be taken when restoring any payroll to ensure that the true Interlink File (SRB$HRMGLB:HRPY02.DAT) is Not restored unless you are planning to restore All of your payrolls at the same time. Please read the User Guide section for more information
Note: This option is forced to run in batch only.
'Current Payroll' - Payroll ID and description is listed to ensure you are running the Upload/Download process for the correct payroll.
Process Upload or Download
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Enter 'U' to process an Upload. The Upload process copies all employees for this current payroll into a temporary payroll specific interlink file. This step must be done before each payroll back up is taken.
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Enter 'D' to process a Download. The Download process compares the employees previously copied out of the interlink file, with the current employee contained within the interlink for this specific payroll.
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When 'D' was selected the following prompt will appear
Report Only
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Enter 'Y' or Enter to generate a report only of the differences between the employees currently existing in the interlink file and the employees that existed when the payroll was backed up. No changes will be made against the interlink file.
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Enter 'N' to process all changes in differences between the employees currently in the interlink file and employees that existed when the payroll was backed up. This option may remove employees that were recently added, un-delete employees, change names and employee status's.
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All changes made are reported along with the payrolls ID and description and the total number of employees and changes done.