Managing Multiple Assignments with the Same Position and Location
In some cases, an employee may have multiple assignments with the same position and location. This can happen for various reasons—for example, to track different FTE/hours or to record additional contracts.
However, during absence entry, the employee will see every assignment, which can lead to confusion.
To avoid this, districts can merge schedules across assignments.
How Merged Schedules Work
Merged schedules mean that:
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One assignment holds the full scheduled hours/FTE for the employee.
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All other related assignments show 0 hours/FTE per day and no schedule.
This prevents unnecessary assignments from appearing during absence entry.
Steps to Set Up Merged Schedules
On the assignments you do not want to display during absence entry:
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Set FTE or Hours per Day to 0
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This is not the same as the employee’s main assigned FTE/hours.
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Ensure you are updating the “per day” field.
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Remove the schedule
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The assignment should have no schedule attached.
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On the assignment you do want to display:
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Add the full schedule
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Include the total scheduled hours for all related assignments.
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Important Notes
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Warning message possible:
Depending on your Screen Control Profile settings for Assignments, the assignment containing the full merged schedule may show a warning that “assigned hours do not match scheduled hours.” This is expected and not an error. -
Enable the Screen Control Profile for Web Schedule Entry:
To ensure the system correctly handles merged schedules, create a Screen Control Profile for Web Schedule Entry, even if your district is not actively using Schedule Entry Web.
This helps provide a smooth HR user experience.