The Vendor Reply Entry module allows you to effectively manage vendor quotations for tenders. Only vendors marked as S for selected will be displayed.
Tender
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Enter the tender number. The description along with all of the vendor/commodity records will be displayed.
Options
To move through the list of records, use your cursor to control the highlighted bar.
If multiple pages exist, use your cursor to move quickly from one page to another. The horizontal menu at the bottom of the screen displays the options which are available to you. Use your cursor to move the highlighted bar to the option of your choice.
To select an option, select enter when the desired option is highlighted or press the key corresponding to the first letter of the option.
Press Cancelto exit from Vendor Selection without making changes to the tender.
Exit
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This option will exit from Vendor Reply Entry and save any changes made.
Reply
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If the record has not yet been selected, this option will mark the record as R for replied and will fill in the reply date with the current date.
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If the record was already selected, this option will deselect the record by removing the R flag and the reply date.
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The vendor/commodity cross reference no reply counter will be reset to zero.
No Reply
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This option will mark the record as N for no reply and will fill in the reply date with the words 'No Reply'. The no reply counter associated to the vendor/ commodity cross reference will be incremented. When this counter reaches three, the vendor/commodity cross reference will become I for inactive.
Ignore
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This option will mark the record as I for ignore and will fill in the reply date with the word 'Ignore' This record will be ignored from any processing of the vendor/commodity cross reference no reply counter.
Date
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This option will allow you to override the reply date of the record highlighted if the record is marked as R for replied.
Tender
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This option will allow you to enter another tender number.