The Vendor Pre-Selection module will create a tender history record for each vendor/commodity cross reference which matches the criteria provided for the tender. The tender can be created for multiple commodities, status codes, and locations.
Commodity Code
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Enter each commodity code to be included on this tender. Each commodity code entered will be displayed in a list below the commodity code prompt.
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Entry of a blank commodity will terminate entry of commodity codes. Select the magnifying glass for valid commodity codes. A maximum of 10 commodity codes can be entered for a single tender.
Status Code
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Enter each status code include on the tender. Each code entered will be displayed in a list below the status code prompt.
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Entry of status codes will be terminated by a blank entry. A maximum of 10 status codes can be entered for a single tender.
Location Code
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Enter each location code to be included on the tender. Each location code will display in a list below the location code prompt. Entry will be terminated a blank entry. Select the magnifying glass for valid location codes. A maximum of 10 location codes can be entered for a single tender.
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Options
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The vendor pre-selection report displays all vendor/commodity cross references which match the criteria provided. The report will be in order of the commodity codes provided as selection criteria. If a particular commodity is not supplied by any vendors it will be listed on the report. A report legend displays a list of the selection criteria entered at the end of this report.
Preliminary
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The preliminary option will produce the vendor pre-selection report but will not create any tender history records.
Final
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The final option will produce the vendor pre-selection report and create all tender history records. You are prompted for a unique tender number and description. A total of the new tender history records created displays at the report end.
Rerun
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This option allows you to append tender history records to an existing tender. A vendor pre-selection report is produced and a total of the new tender history records created will be displayed at the bottom. You are prompted for an existing tender number and the tender description will display. A tender database lookup is available by pressing <FIND>.