The Unsuccessful Vendor Letter module will produce generic letters to be sent to all vendors who replied but were unsuccessful in their bid for the tender.
Tender
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Enter the tender number and the tender description will display. The tender lookup is available by pressing the magnifying glass key.
Characters Per Line
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Enter the number of characters to be printed per line.
Left Margin
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Enter the number of spaces to be printed as a left margin to the letter.
Top Margin
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Enter the number of blank lines to be printed as a top margin to the letter.
Bottom Margin
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Enter the number of blank lines to be left at the bottom of the letter.
SETUP
The generic letter must be set up as an EDT text file in the format you wish it to appear. The file must be created as:
SRB$POMDATØ:LETTER.DAT
Keywords can be inserted into the letter to make each letter appear personalized.
|
Keywords |
|
|---|---|
|
<NAME> |
vendor name KEYWORDS: |
|
<ADDR1> |
vendor first address line |
|
<ADDR2> |
vendor second address line |
|
<ADDR3> |
vendor third address line |
|
<ADDR4> |
vendor fourth address line |
|
<PCODE> |
vendor postal code |
|
<PHONE> |
vendor phone number |
|
<FAX> |
vendor fax number |
|
<CONTACT> |
vendor contact |
|
<TENDER> |
tender number |
|
<DESC> |
tender description |
|
<DATE> |
current date |
When this program is run, the system will create a ######.LST file. This is file contains all of your unsuccessful vendor letters.
Vendor File Maintenance Menu
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The Vendor File Maintenance Menu allows you to add, change delete or reset purchasing vendors. These vendors can only be used for purchasing functions. An option has been added to allow you to purge tenders created by the tender control system.