The File Maintenance By Commodity Code module maintains the cross reference file by working with all the vendors associated with a single commodity code.
COMMODITY CODE
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Enter the commodity code you wish to work with.
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By moving the highlighted bar , any vendor can be selected. Once highlighted, the selected record can be changed and deleted. Additionally, records can be added, and searched for. All of these tasks are invoked by pressing the associated key.
Add (Tab)
Vendor
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Enter the vendor number to associate with the commodity code selected.
Status Code
Enter the status code of the vendor entered. While any character may be entered, the following have default reason text associated with them.
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A = Active
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I = Inactive
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R = Review
Reason
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Enter the reason for the assigned status code. If A, I, or R are selected as the status code, the above defaults will exist. These defaults, however, may be changed.
Comment
Enter the comment to be associated with the current Vendor/Commodity combination. This comment can be up to 200 characters in length. The arrow keys can be used to edit this text so that changes can be made easily.
Change (Tab)
Status Code
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Enter the status code of the vendor entered. While any character may be entered, the following have default reason text associated with them.
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A = Active
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I = Inactive
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R = Review
Reason
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Enter the reason text for the assigned status code. If A, I, or R are selected as the status code, the above defaults will exist. These defaults, however, may be changed as you wish.
Comment
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Enter the comment to be associated with the current Vendor/Commodity combination. This comment can be up to 200 characters. The arrow keys can be used to edit this text so that changes can be made easily.
Delete (Tab)
Delete this entry?
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If you wish to delete the highlighted record, enter Y or N to save it.
Search
Search Vendor Number/Name/Status/Reason/Comment
Enter the field you wish to search:
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V to search the Vendor Number
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N to search the Vendor Name
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S to search the Status Code
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R to search the Reason field
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O to search the Comment field
Search For: 999
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Enter the word(s)/number(s) to search the designated field for. If a match is found, only entries satisfying the search will be displayed.
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To recover all entries, type N and re-enter the commodity code. If no match is found, the screen will remain unchanged.
Replicate (Tab)
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This option allows you to copy or append an existing comment to the current vendor/commodity relationship.
To use this option, move the highlighted bar to the vendor you wish to copy a comment to and enter R.
You will see the following window:
Source Vendor Number
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Enter the vendor number to copy the comment from. To exit this window without copying, select Cancel without entering a vendor number.
Commodity Code
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The commodity code to copy the comment from. At this point, you have two options. If you know the commodity code enter it and the comment for the specified relationship will display. Select the magnifying glass if you do not know the commodity code or if you want all comments associated with the specified vendor to display.
Is this the correct comment?
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Enter Y if this is the comment you wish to copy.
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If you specified a commodity code, entering N will abort the copy and return you to the main screen.
If you did not specify a commodity code, entering N will continue displaying comments until you find the one you are looking for or run out of comments to view.
Append/Replace/Exit
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Enter A to append the source comment to your current comment
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Enter R to replace the current comment with the source comment.
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Entering E will abort the copy and return you to the main screen. If you choose to append two comments together, the characters '][' will be inserted to separate them.
Next
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This option clears the screen and allows you to enter another commodity code you wish to do maintenance on.
Exit
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This option exits you from this screen and returns you to the previous menu.