The atrieveFinance Calendar Additions function provides the ability to add calendar entries for each accounting period, and associate these periods with a fiscal year. The atrieveFinance Calendar will provide control over data entry activities. It will limit and control access to accounting periods based on the content of the calendar file and selected options.
NOTE: It is mandatory that a calendar entry be made for each accounting period. If there is no calendar entry for an accounting period, you will be prohibited from entering data in the period.
Accounting Period
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Enter the accounting period number.
Accounting Month
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Enter the accounting month that corresponds to the accounting period. Enter the standard 3-digit alphabetic abbreviation. i.e. SEP=September.
Fiscal Year
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Enter the year for this accounting period.
atrieveFinance Start Date
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Enter the start month and day for this accounting period or Enter to accept the default of the first day of the month.
atrieveFinance End Date
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Enter the ending month and day for this accounting period. Enter to accept the default of the last day of the month. Note: These dates are used by MAR to restrict entry if the date does not correctly correspond to the period.
WIS Start Date
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Enter the start date as YYYYMMDD for the WIS to use for this period. A WIS start date cannot be entered for period 13.
WIS End Date
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Enter the end date as YYYYMMDD for the WIS to use for this period. This end date can be different from the atrieveFinance end date if WIS is being closed off earlier or later than atrieveFinance. NOTE: This WIS start and end date is used by the warehouse system to determine what accounting period to use to put in transactions based on the date you have done your entry (i.e. issues, adjustments, etc.). You will no longer be prompted for a batch audit control in WIS, as it will use this profile to determine the accounting period. A WIS end date cannot be entered for period 13.
Year End Closed
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Enter 'Y' if the year end has been closed or 'N' if the year end has not been closed.
Year End Completed Date
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This field is for future use. Enter.
Period Closed
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Enter 'Y' if the period is closed for data entry. If data entry is attempted and 'Y' has been set, the system will respond Invalid Period.
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Enter 'N' if entry is allowed against the period. Note: This flag will automatically be set to 'Y' once the month end has been run.
Note: If you are using simulate month end in Finance Report Writer and haven't run your month ends, this field needs to be set to N. When you run your month end this field will automatically be set to period closed Y. If you haven't run your month ends but do not want any entries into this period you can change Entry Allowed Field to No.
Month End Completed Date
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This field is for future use. Press Enter.
Bypass Allowed
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Enter 'N' to stop data entry by all individuals.
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Enter 'Y' to allow data entry. This bypass is allowed only after entry of a valid password.
Bypass Password
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Enter up to a 10-character password. Note: This prompt will be skipped if Bypass Allowed is set to 'N'.
Entry Allowed
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Enter 'Y' to allow all users to enter data.
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Enter 'N' to stop data entry. Note: If Entry Allowed is set to 'N' and Bypass Allowed is set to 'Y', data entry will be limited to those who know the Bypass Password.
Month End Rerun
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Enter 'N' if reruns of a month end are not allowed.
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Enter 'Y' if month end reruns are allowed.
Period End Date Text
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Enter the text corresponding to the accounting month. ie. September 30, 1990.
Status Message
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This message is filled in by the month end processing with the words 'Month End In Balance' or 'Month End Not Balanced'. This lets you know at a glance whether your GL is in balance.
atrieveFinance Calendar-Changes
The atrieveFinance Calendar Changes allows changes to the calendar entries. Changes to period are not allowed.
atrieveFinance Calendar Deletions
The atrieveFinance Calendar Deletions provides the facility to delete calendar entries.
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Click Delete to delete the calendar displayed.
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Click Cancel to not delete the displayed calendar.
atrieveFinance Calendar Inquiry
The atrieveFinance Calendar Inquiry provides the facility to inquire on calendar entries.
atrieveFinance Calendar Report
The atrieveFinance Calendar Report provides a report listing the accounting periods and all information relating to the period. A status line is also provided which lists the status of the month end.
atrieveFinance Calendar Audit
The atrieveFinance Calendar Audit provides the facility to audit calendar entries.
The report commences with selection criteria of starting date range to audit, ending date range to audit.
The system will report any changes made to the BAS Calendar for the date range.
The report can be exported to Excel.