Year-End Parameters
Year-End Parameters must be completed before running year-end processing. This profile lets you specify the fund(s) to be processed and the surplus/deficit account for posting the revenue/expense balance.
Multi-Fund Year-End Closing
-
Inter-Fund Accounting Option: Set to 'Y' in the master profile to describe a multi-fund year-end closing.
-
If set to 'Y': Specify up to 999 funds, each with its own surplus/deficit account.
-
If not set to 'Y': Specify only a surplus/deficit account for all revenue/expense accounts in the GL.
Closing Sub-Funds
-
Define how to close sub-funds within larger funds like Endowments or Trusts.
-
Close each sub-fund to its own fund balance account.
Instructions
-
Click into the line to change or add.
-
Press
<ENTER>when finished changing any displayed item on the current screen.
Fund Code
-
Enter each fund code in your GL to be closed out by year-end processing.
-
Note: The system supports a 3-digit fund code.
Surplus/Deficit Account (S/D Account #)
-
Enter the surplus/deficit account for posting the net result of closing revenue/expense accounts for each fund.
-
For funds with sub-funds, include '?'s in the account positions that define the sub-fund. The program will prompt you for the sub-fund definition.
Note: If you are using Sub-Funds, in order to get to that field you must have at least one segment of your surplus deficit account with ??? other wise you will get a message sorry you cannot move to that field yet.
Sub-Fund Definition
-
Enter '#'s for positions of the account code that don't affect sub-fund identity.
-
Enter '?'s for positions defining the unique value for each sub-fund.
Navigation
-
Arrow up or down in the grid to view the next page or previous page.
-
Once satisfied with changes click update profile.
Sub-Fund Examples
-
Mask for Sub-Fund Definition:
#### #### #### #### ????-
#: Numbers that don't impact sub-fund identity. -
?: Wild card values that define sub-fund identity and trigger updates or creation of a Fund/Sub Fund Balance account.
-
Example 1
Simple account structure, no Funds or Sub Funds. Master Profile Fund Accounting = 'N'.
|
Project |
Activity |
Object |
|---|---|---|
|
(4) |
(2) |
(2) |
Budgetary Accounting System Year-End Profile
|
## |
FUND |
S/D Account # |
|---|---|---|
|
001 |
|
001808LG |
|
002 |
----- |
--------------- |
|
003 |
----- |
--------------- |
|
004 |
----- |
--------------- |
|
005 |
----- |
--------------- |
|
006 |
----- |
--------------- |
Example 2
Set up using more than one element of the GL. This example uses program and object.
Budgetary Accounting System Year-End Profile
|
GL Element # |
01 |
02 |
FUND |
|---|---|---|---|
|
### |
FUND |
S/D Account # |
Sub Fund Definition |
|
001 |
00 |
00???899001??? |
##???######??? |
General Ledger
|
Fund-Program-Object-Sub Program-Location |
Year-End Closing Balance |
|---|---|
|
00-102-102-000-000 |
7.00 |
|
00-102-105-000-000 |
80.00 |
|
00-102-111-000-000 |
10.00 |
|
00-102-112-000-000 |
10.00 |
|
00-102-115-000-000 |
1,833.38 |
|
00-000-021-000-000 |
12.31 |
|
00-000-221-000-000 |
19.35 |
|
00-000-211-000-000 |
-1,726.17 |
|
00-000-221-000-000 |
1,361,543.84 |
Closing GLs
|
GL Code |
S/D Account # |
Balance |
|---|---|---|
|
00102102000000 |
00102899001000 |
7.00 |
|
00102105000000 |
00102899001000 |
80.00 |
|
00102111000000 |
00102899001000 |
10.00 |
|
00102112000000 |
00102899001000 |
10.00 |
|
00102115000000 |
00102899001000 |
1,833.38 |
|
Total for S/D GL 00102899001000 |
1,940.80 |
|
|
00000021000000 |
00000899001000 |
12.31 |
|
00000022100000 |
00000899001000 |
19.35 |
|
00000211000000 |
00000899001000 |
-1,726.17 |
|
00000221000000 |
00000899001000 |
1,361,543.84 |
|
Total for S/D GL 00000899001000 |
1,359,849.33 |
|
Note: You can use one element of the GL or multiple elements to define your surplus/deficit accounts.